Principal Office Assistant

3 weeks ago

Salinas, United States Natividad Medical Center Full time

**Position Description**:
**Natividad is currently seeking to fill a full time permanent and temporary Principal Office Assistants in various departments. **Under general supervision, the Principal Office Assistant performs highly responsible and difficult clerical work requiring authoritative interpretation of complex rules and regulations and performs other related work as required.

**Examples of Duties**:
**SIGNIFICANT RESPONSIBILITIES OF THIS POSITION**
- Examines documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations approves or rejects documents; searches for missing information to complete documents
- Responds to computer messages sent via electronic mail system and routes messages to the appropriate person
- Codes materials for entry into data processing system or enters data directly into computer system; proofreads computer input and output to insure correctness of entries and reviews rejected entries to identify and correct errors
- Reviews and evaluates the work of unit to determine quantity and quality of work
- Plans, assigns, distributes and evaluates the work of subordinate staff; trains employees; answers questions of subordinates requiring interpretation of rules and regulations; may interview applicants and make recommendations for hire
- Gathers data and provided information for reports by searching for and abstracting specialized or technical data; interprets and explains laws, regulations, policies or procedures to subordinate staff and sends other materials and form letters; may compose letters and other correspondence independently
- May operate a variety of standard office equipment such as computers, printers, copiers, calculators and fax machines
- Performs other related duties as assigned

**Examples of Experience/Education/Training**:
**MINIMUM QUALIFICATIONS**
- Will have proven track record demonstrating the following knowledge, skills and abilities:_
**Thorough knowledge of**:

- Modern office practices and procedures, including filling systems and the operation of standard office equipment.

**Working knowledge of**:

- English grammar, sentence structure, punctuation and spelling.
- Arithmetic principles including addition, subtraction, multiplication and division.

**Some Knowledge of**:

- The laws, ruling and policies of the office to which assigned.
- Basic electronic data processing equipment.
- Legal terminology may be required for some positions.

**Skill and Ability to**:

- Locate and verify information and use source materials.
- Plan, assign, review and evaluate the work of assigned staff.
- Review work for accuracy and procedural conformance.
- Prepare reports, keep detailed and difficult records.
- Independently prepare correspondence.
- Write effectively.
- Verbally communicate information clearly and concisely to others.
- Handle confidential material with discretion.
- Organize and prioritize work.
- Establish and maintain effective working relationships with those contacted through the course of work.
- Operate office equipment such as a personal computer, copier, typewriter, printer and fax machine.
- Understand and follow oral and written instruction.

**_ A typical way to acquire the knowledge, skills and abilities listed above is:_**

**Experience**:
**OR**

**Additional Information**:
**CONDITIONS OF EMPLOYMENT**
- Natividad requires that all incumbents pass a pre-employment physical/medical assessment.
- Natividad will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.
- Employees who drive on County business to carry out job related duties must possess a valid CA Driver License for the class vehicle driven.
- Employees must have and show their original Social Security Card and a valid CA Driver License or CA State ID prior to the first day of work.
- Incumbents may be required to work all shifts, including weekends and holidays

***REQUIRED APPLICATION MATERIALS AND SCREENING PROCESS**
- The screening process is tentative. Should a change be made, applicants will be notified. The competitive process includes_**_:_**

**QUALIFICATIONS ASSESSMENT**:To further assess applicants' possession of required qualifications, this process may include an oral examination, pre-exam exercise, performance exam, or physical ability exam.
**ELIGIBLE LIST**:Applicants successful in the Qualifications Assessment process will be placed on an eligible list for possible final selection interview. This eligible list will be used to fill current and future vacancies.

**SPECIAL NOTES**
- If you believe you possess a disability that would require test accommodation, please contact the HR Analyst for Natividad at (831) 783-2711.
- Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States.
- If you are hired into this classification in a temporary position, you will not be eligible for the be

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