Director of Lease Administration

3 days ago

New York, United States RXR Full time

**Job Summary & Responsibilities**:

- ** Job Summary**:

- Responsible for the dissemination of all leasing documents, preparation of all lease memos, update all reports as discussed below.
- **
Responsibilities**:

- Coordinate “Deal Closing Process”:

- Prepare and send accurate and well composed LCD/RCD notice to tenants
- Distribute lease documents and prepare Lease Memos for NYC properties.
- Update Leasing Status Report upon deal closing and on a monthly basis.
- Update Stacking Plans for all (6) NYC properties including options
- Responsible for tracking all Tenant/Landlord notices for options (i.e. renewals/expansions/right of first offer/termination).
- Update R-FOCUS, CoStar and other listing services upon deal closing.
- Ensure that SpaceMan is being updated in a timely and accurate manor.
- Verify and process all commission payments with final approval from VP.
- Set up field verification and tenant partitioning with Plan Data Systems.
- Maintain Floor Plans for current, proposed and old availabilities.
- Coordinate Lease Expiration process with Accounting, Leasing and Building Management (i.e. close out forms/holdover forms)
- Review invoices pertaining to leasing/review general ledger and review with Phil Amadio (Asset Manager)
- Review and update monthly listings, Broker Broadcasts and Space Online and CoStar & RFOCUS.
- Participate in Staff Meetings and Leasing meetings with Managing Director & Co-Directors. Responsible for updating the Staff Meeting Agenda.
- Attend Real Estate Functions.
- Participate in the ongoing organization and implementation of the Business Plan and quarterly reporting.
- Audit and verify information in various platform including Prophia, VTS, Yardi
- Prepare detailed reports for individual asset updates and roll up for the entire portfolio
- Update internal leasing data base for comps / time market reporting
- Participate in the leasing process and assist in gathering appropriate tools during the transaction process.
- Monitor progress of transaction and continually update and audit all deal status in VTS
- Assist in the preparation of the bi-weekly leasing call. Make sure all metrics are correct and in presentation form.
- Maintain and organize the leasing data bank. This includes tracking, inputting, verifying and triangulation of all comps and TIMS, market reports, special projects either prepared internally or from external sources.
- Communicate with team partners and update the status of leasing activity in VTS
- Maintain and update CoStar data
- Prepare quarterly reports for corporate reporting
- Update and maintain stacking plans, test fits, and tenant plans
- Update and help maintain information on building websites

**Experience and Education**:

- Bachelors Degree required
- At least 5 years in a lease administrative role

Bonus eligible.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base

salary/rate, several factors may be considered as applicable (e.g. location, years of service, specialty, education, relevant experience).

LI-LM

INDEED

RXRZIP

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