Project Coordinator

2 weeks ago

Pasadena, United States HCI Systems, Inc. Full time

We are seeking a highly organized and detail-oriented Project Coordinator to join our team and support our Project Managers in executing commercial, military, and multifamily residential low voltage projects. You will be responsible for managing submittals, coordinating project activities and handling paperwork and documentation to ensure our projects are on track.

**Primary Responsibilities**:

- Provide project coordination assistance within fire life safety, video, access, intrusion, structured cable, CCTV, DAS, nurse call, paging and other low voltage systems in commercial, military and/or multifamily buildings.
- Collaborate closely with the project management team to efficiently manage project administrative tasks.
- Review the contractual scope of work, including contracts, blueprints, diagrams, submittals, specifications, schematics, and operational manuals.
- Assist in tracking and distributing submittals to relevant stakeholders.
- Effectively manage submittals, overseeing approvals and changes, handling shop drawings, material samples, mock-ups, technical data, and other documentation.
- Handle phone inquiries related to submittals and oversee submittal registration.
- Manage and submit various forms and documentation for government-related projects.
- Ensure completion and filing of job hazard analysis and related documentation for projects.
- Complete all necessary company paperwork accurately and promptly.

**Basic Qualifications**:

- Prior experience in project coordination or project assistance within the construction industry, or electrical, HVAC, fire protection, alarm systems, and mechanical engineering.
- Fire Alarm or Low Voltage experience ideal.
- Valid driver's license with a clean driving record.
- Applicants must meet requirements in relation to background and driving record.
- Must have excellent communications skills, using tact and diplomacy when dealing with customers.
- Regular, reliable, predictable attendance.

AT HCI Systems, our compensation and benefits program were created with our employees’ needs in mind. Our goal is to ensure that our team members feel supported and appreciated every step of the way.

**You’ll Benefit from**:
**Unlimited Growth Opportunity**: With a constantly expanding range of products and vertical markets, we consistently experience double-digit growth, creating new avenues for advancement and promotion within our company.

**Comprehensive Benefits Package**: Our benefits package is here to support you and your well-being. We offer a range of benefits that include:

- **401(k) Plan**: Build a strong financial future with our 401(k) Plan with matching contributions.
- **Paid Holidays and PTO**: Recharge and unwind with loved ones with 8 paid holidays and 10 PTO days. As you advance in your career with us, your PTO also grows over time.
- **Healthcare Coverage**: Access reduced-cost medical insurance, dental, and vision coverage.
- **Flexible Spending Account**: Manage your healthcare expenses effectively with our Flexible Spending Account.
- **Additional benefits** include Short-Term Disability, Life Insurance and AD&D, Critical Illness and Accident Coverage, and more.

**Weekly Paydays**: Enjoy weekly paychecks every Friday to kick off your weekend

**Employee Appreciation Events**: Experience appreciation through employee appreciation lunches, holiday celebrations, department activities, and outings.

**Wellness Programs**: Our Employee Assistant Program offers access to over 10,000 providers offering face-to-face or telehealth counseling.

**Pet Insurance**: Ensure your furry friend’s health is covered with our pet insurance options.

Pay: $23.00 - $28.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Project coordination: 1 year (required)

Work Location: In person

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