Personal Assistant

3 weeks ago

West Hollywood, United States Songtradr Full time

**Personal Assistant**

**L**os Angeles, CA - FT Perm (Hybrid Role)**

**Company Description**

From one tiny Santa Monica office in 2014, we now have offices in 15 major cities worldwide, delivering 100%+ YoY revenue growth in recent years. In this short time span, we have developed some of the most progressive teams and technologies and continue innovating how B2B music is researched, discovered, created, and transacted.

With these capabilities, we’ve helped our clients grow their businesses and foster positive brand affinity with their respective audiences - all through the power of music. Our clients include Google, Adidas, Netflix, VRBO, Fenty, and many more.

We’re thrilled to celebrate their success and are proud our efforts have been recognized across the creative industry. Our teams regularly receive top awards such as Cannes Gold Lion, D&AD, Clios, Music and Sound Awards, London International Awards, Transform, and more. And yet, our work is far from done. We will continually challenge ourselves, question, and strive for excellence. All done with a shared love of music and technology and changing the industry for good.

We are looking for a Personal Assistant (PA) to come on board and join our US team.

Reporting directly to senior management, the PA plays a crucial role in delivering both in-person and remote executive support, showcasing outstanding communication skills, and demonstrating an unwavering commitment to precision. In this capacity, they act as an integral hub of organization and essential administrative support for the Executive Leadership Team (ELT).

To thrive in this role, you'll support the ELT, bridging connections among internal stakeholders, senior representatives from potential partners and investment firms, and vital business information. You'll anticipate, prepare, and refine projects, meetings, materials, and all the elements needed for the efficient execution of daily tasks, proactively mitigating potential challenges while upholding the ELT’s ability to execute efficiently.

**Main Job Duties**

**Your role would include, but not be limited to the following**:
As the key support for the CEO and ELT, you'll play a pivotal role in the ELT’s efficient operation of the organization. This involves a multifaceted set of responsibilities.

You’ll be:

- Meeting weekly with your manager to continuously implement and refine internal processes, to facilitate seamless collaboration among various parties to optimize workflows
- Managing communication channels between the CEO, ELT, and employees, acting as a crucial liaison
- Planning and executing a diverse range of tasks, ensuring priorities are met, business goals are attained, and best practices are upheld. This includes the creation of ELT agendas for the meeting lead, taking meeting notes (timezone dependent), and tracking and management of follow-on actions
- Coordinating intricate scheduling and extensive calendar management, overseeing the content and flow of information to senior executives
- Upholding the highest levels of confidentiality and discretion, you'll handle tasks such as expense reports and sensitive correspondence or situations with professionalism and care
- Hands-on, including the drafting of acknowledgment letters, personal and business correspondence
- The office manager should an office be established, fulfilling such responsibilities as liaising with building management, maintaining supplies, managing mail, equipment or hardware, and facilitating on-site support for employees and visitors
- Managing logistics and tasks necessary for any office set-ups or relocations
- Taking charge of all the required arrangements to facilitate seamless in-person meetings or offsite events for the Executive Leadership Team (ELT). For international meetings your responsibilities will encompass scheduling, logístical coordination, and the fulfillment of any requirements essential for the success of these gatherings
- Providing other executive and business support as needed

**Desired Skills & Experience**
- Solid experience in an administrative and hands-on role reporting directly to upper management
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Solid interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and investors
- Excellent written and verbal communication skills
- Highly resourceful team player, while being a self-starter is a must
- Able to handle any sensitive information or situations with absolute confidentiality and discretion
- Quickly gain competence and earn trust, learning the ELT’s communication styles and approaches as fitting for each recipient, with an ability to ‘read between the lines’ of what’s unfolding and determine the best approach
- Excellent with Google Suite tools and apps (Gmail, docs, sheets, and for

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