Assistant Director of General Services
4 weeks ago
**General Statement of the Job & Essential Functions**:
**GENERAL STATEMENT OF JOB**
Under general supervision, assists the Director with management of the operations and staff of the Department of General Services. The Department of General Services consists of waste management, vehicle fleet services, and properties management services of the city. Reports to Director of General Services.
**ESSENTIAL JOB FUNCTIONS**
Assists the Director with managing personnel, budget and other resources within the department; with organizing the efforts of the various divisions by defining responsibilities and prescribing reporting relationships; with setting priorities and allocating personnel, budget and resources to those priorities that best interpret the City’s vision; hiring, with scheduling and evaluating employees; with establishing and communicating performance and organizational goals to staff for services and personnel.
Manages maintenance, repair, renovation and construction of City facilities, buildings and building systems; manages contractors, contracts and special projects. Defines, establishes, and monitors goals and objectives for the divisional programs within the broader context of department-wide operational requirements.
Assists with providing leadership and strategic direction through subordinate staff for overseeing the waste management, vehicle fleet services and properties management functions of the city; develops policies and procedures to meet overall city needs and objectives; ensure that regulatory requirements are in place to meet legal requirements of federal and state agencies; and promotes cost effectiveness in departmental operations.
Assists in monitoring and preparing the operation and capital improvement budgets.
Assists with the development of proposals and reports as requested by City Manager and City Council and presents recommendations to City Management, City Council and to other groups. Ensures reports, studies, and plans are appropriately processed in accordance with federal, state, and city laws and ordinances.
Recommends standard operational practices, policies and procedures for department. Ensures that divisions are in compliance with city practices, policies and procedures.
Manages the department’s disaster preparedness program in response to hurricanes and other inclement weather conditions requiring response for damage assessment inspections and cost estimates to infrastructure improvements assigned to the department.
Provides oversight and preparation of the department’s Continuity of Operations Plan for assessment of its capabilities and functionality.
Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.
**Knowledge, Skills & Abilities**:
**Quality of Work**: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts within department and division, and with co
- workers and the general public.
**Quantity of Work**: Maintains effective and efficient output of all duties and responsibilities as described under "Essential Job Functions."
**Dependability**: Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.
**Attendance**: Attends work regularly and adheres to city policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time
- off requests.
**Initiative and Enthusiasm**: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction.
**Judgment**: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment.
**Cooperation**: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with city policy or procedures, etc. Offers suggestions and recommendations to encourage and im
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