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Assistant Director of Human Resources

4 months ago

Portsmouth, United States City of Portsmouth Full time

**General Statement of the Job & Essential Functions**:
**GENERAL STATEMENT OF JOB**
- The purpose of this position is to supervise staff and assist the Human Resource Director with management of the department. Under limited supervision, this position oversees the activities of professional, technical and administrative personnel, training, policy and procedures development, HR investigations, special projects and preparation of department budget and reports. Reports to the Director of Human Resource Management.

**ESSENTIAL JOB FUNCTIONS**

Assists with the coordination of daily activities for the department. Directs and delegates the work of assigned staff.
- Contributes to developing HR metrics, goals and objectives, policies and procedures for supporting human resource management operations, in consultation with the director to ensure efficient and fair human resource management processes; ensures policies and procedures are promulgated to all levels and evaluates to ensure compliance and identify deficiencies.
- Responds to questions and concerns from employees/applicants regarding City policies and procedures; researches, develops, and revises policies and procedures.
- Assists with the administration of total compensation programs by conducting and evaluating market survey results, reviewing and evaluating progressive practices in compensation, recruitment and retention initiatives, and providing guidance to the director on compensation approaches and actions.
- Assists with the management of employee development activities by creating training and development initiatives, overseeing performance management systems, and providing consultation and information to senior staff regarding recommendations for increasing employee performance and the development and motivation of employees.
- Assists with budget preparation and monitoring expenditures, organizational and staff development and training initiatives, succession planning, performance management, employee and labor management relations, and assigning work and related activities.
- Assists with developing and implementing diversity initiatives and strategies to attract, hire, and maintain a diverse workforce.
- Assumes responsibility for the department in the absence of the Human Resources Director.

Serves as a representative of the department and city by attending meetings as needed.

Performs other duties as assigned. Individual assignments will be determined by supervisor based on current workload and department needs.

**Knowledge, Skills & Abilities**:
**PERFORMANCE INDICATORS**

**Knowledge of Job**: Has thorough knowledge of the theory, principles, regulations/codes and methodologies of planning, directing, implementing, evaluating and ensuring compliance of a variety of human resources programs. Has considerable knowledge of the administrative policies and procedures of public and human resources administration, and considerable knowledge of managing budget, personnel and resource utilization and procurement. Is able to plan, direct, implement and evaluate services, activities, and programs; to plan and manage the work of staff; to formulate goals and develop plans to achieve same. Is able to plan and allocate resources in order to provide effective and responsive programs and services. Is able to understand and interpret oral and written instructions. Is able to establish and maintain effective working relationships as necessitated by work assignments.

**Quality of Work**: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all departments and levels of government, co-workers, elected officials and the general public.

**Quantity of Work**: Maintains effective and efficient output of all duties and responsibilities as described under “Essential Job Functions.”

**Dependability**: Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, city policy, standards and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.

**Attendance**: Attends work regularly and adheres to city policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time? off requests.

**Initiative and Enthusiasm**: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction.

**Judgment**: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objective