Front Office Assistant

2 weeks ago

Los Angeles, United States Zoom Vibe Co Full time

**About Us**:
At Zoom Vibe Co, we're not just a videography company; we're your visual storytellers, your memory-makers, and your partners in capturing life's most precious moments. With a passion for creativity and an eye for detail, our team of skilled videographers is on a mission to turn your events into cinematic experiences that you'll cherish forever.

We are seeking a friendly and organized Front Office Assistant to join our team. As the first point of contact for clients, visitors, and employees, you will play a vital role in providing exceptional customer service and creating a positive impression of our company. In this dynamic and fast-paced role, you will manage a variety of front office tasks and support functions to ensure the smooth operation of our office environment..

**Responsibilities**:
Welcome and greet visitors in a warm and professional manner
Answer incoming phone calls and transfer them to the correct person or department
Provide general administrative support, such as filing, faxing, and scanning documents
Manage incoming and outgoing mail, including sorting and distributing mail and packages
Maintain office supplies and ensure they are stocked at all times
Schedule appointments and meetings, and send out reminders to attendees

**Qualifications**:
High school diploma or equivalent; additional education or training in office administration is a plus.
Proven experience in a similar role, preferably in a professional office environment.
Excellent communication and interpersonal skills, with a friendly and professional demeanor.
Strong organizational and multitasking abilities, with the ability to prioritize tasks and manage time effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
Attention to detail and accuracy in performing tasks and handling confidential information.
Ability to work independently with mínimal supervision and as part of a collaborative team.

**Benefits**:
Competitive salary
Opportunities for professional development
Inclusive and creative work environment
Contribution to exciting and diverse video projects

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