Grants Manager

2 weeks ago

Alexandria, United States The Salvation Army National Headquarters Full time

**JOB SUMMARY**

Project manager to the grant proposal process, including implementation and disbursement of dollars to Salvation Army territories; cultivates strong working relationships with key funders in order to maintain sustainable funding; participates in grant related presentations as required; oversees procurement of additional funding, including research and grant writing.

**ESSENTIAL FUNCTIONS: This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. You may be requested to perform job-related responsibilities and tasks other than those stated in this job description.**
- Grant Management Responsibilities (50%)_
- Manages and supports grants received by The Salvation Army National Headquarters.
- Identifies and develops strategies to optimize the grants administration process.
- Oversees implementation per the operational and financial needs of the organization.
- Keeps the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities, working across departments as needed.
- Oversees the job of invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grant process.
- Prepares financial or budget plans and allocation along with the planning with the finance department in accordance with each requirement.
- Analyzes the budget trends and makes recommendations for cost control and reduction for various grants.
- Provides detailed reports to the funders and The Salvation Army National Business Council with respect to the Salvation Army National Headquarters progress.
- Monitors paperwork and other related documents connected with grant-funded programs.
- Maintains records of all payments and receivables and prepares monthly records for all grant-related activities.
- Provides training to new staff on grant management and reporting requirements.
- Creates financial analysis, funding scenarios and projections for internal and external use.
- Manages and tracks grant proposals to foundation, corporate, and government sources working closely with staff across departments, including Social Services.
- Creates, posts, and maintains a grant calendar with department deadlines for tracking the grant process.
- Maintains a digital grant portfolio
- Serves as NHQ point person for grant evaluation process with outside consultant/university, as part of the grant process.
- Manages budget spending to guidelines, monitoring and reviewing allocation of funds and grant balances, ensuring appropriate use of funds both in terms of funder regulations and Salvation Army policies.
- Compiles and analyzes fiscal data, develop updates, disseminates accurate and complete financial information to ensure compliance.
- Reviews budget change requests and coordinates with funder on any needed and/or requested changes.
- Grant Proposal Responsibilities (40%)_
- Performs relevant research to identify available grant opportunities and evaluates results.
- Researches for effective and authentic funding opportunities having a lawful registration and proven track record.
- Collaborates and coordinates with National Social Services department to share materials and avoid duplication.
- Develops prompt, efficient responses to requests for proposals in accordance with guidelines, standards, and schedules of potential funders.
- Participates in grant related presentations as required.
- Initiates communication and sets up and/or attends meetings with foundations and funding sources to ensure questions are answered and materials are submitted correctly; hosts potential and existing grantors at NHQ.
- Facilitates involvement of board members and staff, as appropriate.
- Develops and maintains relationships with territorial and divisional staff across the United States to develop appropriate protocols for approaching funding sources.
- Responsible for the timely and accurate completion of entire proposal, including accuracy, presentation and compliance.
- Responsible for oversight of grant submittal process, coordinating and leading the team working on the proposal.
- Assists with all progress reports and ensure compliance and responsiveness with funder guidelines and requests.

**OTHER RESPONSIBILITIES (10%)**
- Prepares status reports of funded initiatives as well as funding sought and denied, for presentation at National Advisory Board, National Business Council, and other meetings as assigned.
- Cultivates strong working relationships with key funders in order to maintain sustainable funding.
- May travel domestically to build grantor relationships, participate in capacity building, and writing grants in implementing territories.
- Performs other related work as assigned by National Social Services Secretary or Assistant Director of Social Services.

**MATERIALS AND EQUIPMENT USED**

Personal Computer Photocopy Machine Telephone

Intern

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