Administrative and Office Aide Ii

2 weeks ago

Hampton, United States CMT Services Inc Full time

CMT Services is recruiting for a **Administrative and Office Aide II. **THIS IS NOT A REMOTE POSITION**

**ABOUT US**

**_ Disclaimer: By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire._**

**Job Title**:Administrative and Office Aide II**

**Location**: Hampton, VA
- **Department Category**: Administrative Support Services

**FLSA Status**: Non-Exempt

**Supervisory Responsibility**: No Supervisory responsibilities

: The **Administrative and Office Aide II** will provide provides career tracks for operational and administrative support specialists such as office support assistants and secretaries who perform a wide variety of journey-level office/program and administrative support duties based on agency business needs. Duties are performed within specific guidelines using established policies and procedures. The range of duties includes, but is not limited to, general office, secretarial, fiscal, and support activities.

**COMPLEXITY**
- Applies knowledge of office/program support activities.
- Work environment is structured.
- Typically serves as first point-of-contact for assigned program.
- Maintains a variety of records, such as inventories of supplies and materials; prepares correspondence, forms and reports.
- Produces documents related to assigned office/program area.
- May be required to establish and maintain filing systems.
- Applies specific knowledge of work unit programs and activities.
- Applies knowledge of basic math and bookkeeping, telephone procedures, and standard business communication.

**RESULTS**
- Direct impact on work unit’s service delivery, customer relations, and operations.

**ACCOUNTABILITY**
- Refers some questions and problems to higher levels.
- Some discretion within established procedures and guidelines.

**ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES**

The **Administrative and Office Aide II** will**:

- Manage and provide a confidential secretarial service to the HR Team; providing full administrative duties as required including but not limited to: booking rooms, producing agendas, taking and transcribing confidential minutes of meetings, circulating appropriate papers and logging /updating action points accordingly.
- Carry out any other general administration and assistant duties as required on behalf of the Office of the President and Student Affairs Team.
- Maintains discretion and confidentiality in relationships.
- Prepare, proof and edit documents, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines.
- Maintain Team schedules and coordinate the working and volunteering of work-study and volunteers.
- Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
- Maintains Team calendars of critical assignments and office functions, activities and events to assure timely completion of tasks.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Schedule, plan and coordinate special events for the Office of the President and Student Affairs Team.
- Performs other job-related duties as assigned by Management.

**EQUIPMENT OPERATED**:

- Computer (PC), phone, and other office equipment

**MINIMUM QUALIFICATIONS**
- A minimum of 3-4 years of experience in administrative or professional work.
- Have experience working in a customer service, fast-paced, results driven, operational environment.
- Applicants should possess financial aid experience, excellent customer service skills, experience managing projects with deadlines, and working collaboratively as part of a team.

**CERTIFICATIONS**
- **N/A**

**EDUCATION**
- High School Diploma or GED

**PHYSICAL, MENTAL, AND ENVIRONMENTAL CONDITIONS**
- The work entails the performance of physical activities including walking, standing, bending, stooping, very heavy lifting and carrying possibly heavy objects. The work will entail the individual to be able to concentrate and pay attention for long periods of time. The work will contain you in a stationary position for long periods of times; however, must have the ability to walk down systems in the field. This environment is indoors of the office. This is a fast pace moving environment and must be able to, collaborates well with others and proactively contributes to group objectives.

**WORKING HOURS**
- A 40-hour work week is scheduled

**PLACE OF PERFORMANCE**

**TRAVEL**
- N/A

**TELECOMMUTE OPTIONS**
- N/A

**ANTICIPATED START DATE FOR ASSIGNMENT**

**DURATION OF ASSIGNMENT**
- TBD

**CONDITIONS OF EMPLOYMENT**
- Must be legally authorized to work in th

  • IIS Middleware Administrator with Security Clearance

    4 days ago

    Hampton, United States IBM Full time

    IntroductionA career in IBM Consulting is rooted by long-term relationships and close collaboration with clients across the globe.You'll work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the world. Your ability to accelerate impact and make meaningful change for your...

  • IIS Middleware Administrator with Security Clearance

    2 weeks ago

    Hampton, United States IBM Full time

    IntroductionThe infrastructure running industries likes transportation, energy, insurance, banking or healthcare is quickly changing as the world's relationship with technology evolves. Companies have more choices than ever before between on-premise, off-premise, or a hybrid approach. Our Infrastructure Specialists are responsible for keeping up with these...

  • Title IV Compliance Officer- Financial Aid

    2 weeks ago

    Hampton, United States Hampton University Full time

    Title IV Compliance Officer- Financial AidHampton University StaffThe Financial Aid Title IV Compliance Officer manages the delivery and accountability of federal, state and institutional financial aid funds to undergraduate and graduate students. Job Duties: Primarily responsible for Title IV financial aid programs.Conducts financial aid compliance tests...

  • Title IV Compliance Officer- Financial Aid

    2 weeks ago

    Hampton, Virginia, United States Hampton University Full time

    Title IV Compliance Officer- Financial AidHampton University StaffThe Financial Aid Title IV Compliance Officer manages the delivery and accountability of federal, state and institutional financial aid funds to undergraduate and graduate students.Job Duties:Primarily responsible for Title IV financial aid programs.Conducts financial aid compliance tests for...

  • Iis Middleware Administrator

    3 days ago

    Hampton, United States IBM Full time

    Introduction A career in IBM Consulting is rooted by long-term relationships and close collaboration with clients across the globe. You'll work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the world. Your ability to accelerate impact and make meaningful change for...

  • IIS Middleware Administrator with Security Clearance

    3 days ago

    Hampton, VA, United States IBM Full time

    IntroductionA career in IBM Consulting is rooted by long-term relationships and close collaboration with clients across the globe.You'll work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the worldYour ability to accelerate impact and make meaningful change for your...

  • Middleware Administrator

    3 days ago

    Hampton, United States IBM Full time

    Introduction A career in IBM Consulting is rooted by long-term relationships and close collaboration with clients across the globe. You'll work with visionaries across multiple industries to improve the hybrid cloud and AI journey for the most innovative and valuable companies in the world. Your ability to accelerate impact and make meaningful change for...

  • IIS Middleware Administrator with Security Clearance

    1 week ago

    Hampton, VA, United States IBM Full time

    IntroductionThe infrastructure running industries likes transportation, energy, insurance, banking or healthcare is quickly changing as the world's relationship with technology evolvesCompanies have more choices than ever before between on-premise, off-premise, or a hybrid approachOur Infrastructure Specialists are responsible for keeping up with these...

  • Cyber Policy Administrator with Security Clearance

    4 days ago

    Hampton, United States IBM Full time

    IntroductionInformation and Data are some of the most important organizational assets in today's businesses. As a Security Consultant, you will be a key advisor for IBM's clients, analyzing business requirements to design and implement the best security solutions for their needs. You will apply your technical skills to find the balance between enabling and...

  • Systems Administrator/JIRA with Security Clearance

    4 days ago

    Hampton, United States A2 Federal Inc. Full time

    Systems Administrator/JIRA | Senior-Level | Langley AFB | TS/SCI Job Description: • Works independently to achieve day-to-day objectives with significant impact on operational results or project deliverables. • Communicates with internal and client project team members. • Works to implement solution designs and/or processes. • Install operating...

  • Oracle Fusion Middleware/IIS Middleware Admin with Security Clearance

    4 days ago

    Hampton, United States IBM Full time

    IntroductionAs anIBM Application Architect, you directlyhelp clients transformtheir businessandsolve complex problems. You will define the scope and vision for projects that deliver customized solutions using your knowledge of IBM platforms. You are a technical leader, serving as a liaison among business partners, technical resources, and project...

  • IT System Administrator with Security Clearance

    1 week ago

    Hampton, United States The Intellekt Group Full time

    Description Job Title: IT System Administrator Reports to: Site Lead Department/Unit: ACC A2 Approved by: Program Manager Location: Langley AFB, VA FLSA: Full-Time Exempt Created/updated: 04/25/2024 Job ID: 3, 5 Job Summary: The IT System Administrator shall use knowledge of and experience with maintenance, logistics, and life cycle support for Government...

  • Systems Administrator

    3 days ago

    Hampton, United States Technica Full time

    Overview: About Technica: At Technica Corporation, our goal is to provide exceptional professional services and innovative technology solutions that meet or exceed our customers expectations. We specialize in a wide range of advanced information technology solutions from Systems Engineering to Information Assurance, and from Software Development to Product...

  • Police Officer

    2 weeks ago

    Hampton, Virginia, United States Hampton University Full time

    Police Officer (Part-time)- University PoliceHampton University StaffPatrol the campus by foot and/or vehicle to prevent crime or disturbances of businesses and persons within the University. Notes suspicious persons and unusual conditions and makes preliminary investigations. Examines buildings and check doors and windows for security. Report hazards that...

  • Cyber Policy Administrator

    3 days ago

    Hampton, United States IBM Full time

    Introduction Your Role and Responsibilities Position is located onsite in Radford, VA PD ALTESS provides Information Management policy, guidance, automation, support and services to the Army Acquisition Executive (AAE) and the Office of the Assistant Secretary of the Army for Acquisitions, Logistics and Technology (ASA(ALT)) and provides information...

  • Matl Planner/Scheduler II

    2 weeks ago

    Hampton, United States General Dynamics Ordnance And Tactical Systems Full time

    OverviewPlans, schedules, and monitors inbound movement of materials from suppliers | Determines material requirements and coordinates the efficient movement of materials with purchasing, production, and engineering | Develops specifications for new contract orders.Major Position Responsibilities Provides support by planning and tracking material needed for...

  • Matl Planner/Scheduler II

    3 days ago

    Hampton, United States General Dynamics Ordnance and Tactical Systems Full time

    Overview Plans, schedules, and monitors inbound movement of materials from suppliers | Determines material requirements and coordinates the efficient movement of materials with purchasing, production, and engineering | Develops specifications for new contract orders. Major Position Responsibilities * Provides support by planning and tracking material...

  • Senior IT System Administrator with Security Clearance

    1 week ago

    Hampton, United States The Intellekt Group Full time

    Description Job Title: Senior IT System Administrator Reports to: Site Lead Department/Unit: ACC A2 Approved by: Program Manager Location: Langley AFB, VA FLSA: Full-Time Exempt Created/updated: 04/25/2024 Job ID: 2, 4 Job Summary: The IT System Administrator shall use knowledge of and experience with maintenance, logistics, and life cycle support for...

  • Matl Planner/Scheduler II

    1 day ago

    Hampton, United States General Dynamics Ordnance And Tactical Systems Full time

    Job DescriptionOverviewPlans, schedules, and monitors inbound movement of materials from suppliers | Determines material requirements and coordinates the efficient movement of materials with purchasing, production, and engineering | Develops specifications for new contract orders.Major Position ResponsibilitiesProvides support by planning and tracking...

  • Matl Planner/Scheduler II

    6 hours ago

    Hampton, United States General Dynamics Ordnance and Tactical Systems Full time

    Overview Plans, schedules, and monitors inbound movement of materials from suppliers | Determines material requirements and coordinates the efficient movement of materials with purchasing, production, and engineering | Develops specifications for new contract orders. Major Position ResponsibilitiesProvides support by planning and tracking material needed for...