Secretary for Educational Programs and Services

3 weeks ago

Altoona, United States Appalachia Intermediate Unit 8 Full time

**Secretary for Educational Programs and Services**

**Location**: IU8 Executive Office, 4500 6th Ave., Altoona, PA 16602

**Reports to**: Assigned Supervisor

**Terms**: 12-month

**Labor Status**: Non-Exempt

**About Us**:
The Appalachia Intermediate Unit 8 is one of the 29 intermediate units that provides a vast array of services for member school districts, including student services, training and technical assistance, online learning, and customized programs and services. IU8 includes four counties comprised of 35 school districts (approximately 98 schools) and five Career Technical Centers. Appalachia Intermediate Unit 8 serves approximately 47,000 students across four counties within 3500 square miles. Our service area includes four counties: Blair, Somerset, Bedford, and Cambria. We have five different office locations within our service area: Altoona, Duncansville, Ebensburg, Richland, and Somerset. AIU8 has opportunities for everyone and our service area offers a broad range of living environments from rural to more densely populated city areas.

**Description**:
A 12 Month (260 days with paid time off including sick, personal, and vacation), Full Time Position (7.5 hour day/8:00 am - 3:30 pm). Salary as per the Collective Bargaining Agreement between the Appalachia Intermediate Unit 8 Board of School Directors and the Appalachia Intermediate Unit 8 ESPA/PSEA/NEA. This is a non-certificated postion.

**Job Summary**:
This position is responsible for providing direct support and assistance to the people and programs of the team, department, and organization. The person is responsible for organizing, facilitating, and managing multiple work tasks, ranging from routine to complex, for the area of assignment; developing and maintaining a level of knowledge, skill, and abilities required to adequately perform assigned tasks across established processes, procedures, and systems; coordinating timely and appropriate internal and external communications; providing assistance and responses to team and departmental questions and identified needs; developing reports and providing data as it applies to the assignment; and work collaboratively with managers, coordinators, supervisors, and directors to effectively and efficiently support the goals and vision of the Intermediate Unit.

**Responsibilities**:

- Provide clerical support to assigned areas, including maintaining files, statistical information, and records in required form and format for each assigned project according to established policies and procedures for records maintenance.
- Develop and maintain current and accurate information in the appropriate and required form and format, including spreadsheets, databases, and in the appropriate IU-adopted system.
- Efficiently facilitate all internal and external phone calls in a customer-focused and customer-service oriented manner and offering quality assistance or making appropriate and timely connections to the appropriate internal resource for assistance.
- Support supervisor(s) and director(s) with maintaining calendar(s), scheduling and coordinating meetings, activities, and work-related events for individuals, teams, and the department, including issuing invitations, sending notices, securing locations, collecting responses, and establishing confirmations.
- Report to various locations within the IU to provide support and/or participate in meetings, events, or activities of the supervisor, director, team, department, or organization, as needed and directed.
- Use knowledge and skills with various IU systems to process requests, manage program and departmental data and information, complete reports, and forms, manage inventories, and track information for assigned work tasks, effectively and efficiently following established processes, procedures, and policies.
- Facilitate routine to more complex fiscal tasks, as required, to assist with budgeting, program costs, requisitioning, invoicing, purchase orders, and other tasks aligned to the program and department as assigned.
- Facilitate accurate data entry across multiple IU and state systems, efficiently and within established timelines to meet deadlines.
- Manage varying sets of data as it applies to the assignment and effectively and efficiently manipulate sets of data into forms and formats needed for reports and reporting, using appropriate and/or assigned software, programs, and platforms.
- Develop a wide range of work-products, as required, using systems, programs, and software appropriate for the type of product needed including but not limited to written correspondence, charts/graphs, presentations, publications, fliers, announcements, and local, state, and federal reports and plans.
- Use multiple sources to research information and resources related to an assigned topic as it pertains to the work assignment to assist and support the supervisor and/or director with departmental topics and tasks.
- Engage in learning opportunities as plan

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