Academic Program Assistant
6 days ago
**Academic Program Assistant**
Dornsife College of Letters, Arts and Sciences
Los Angeles, California
The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.
As a community of Dornsife College “we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms as well as a lifelong passion for learning and a commitment to the betterment of society.” The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff. This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College. What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life. If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.
Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together.
Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person’s capacity to contribute positively to the relationships and culture of their office or department. Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.
The USC Dornsife Office of Overseas Studies is seeking an Academic Program Assistant to join its team. Overseas Studies offers students in USC Dornsife and other USC undergraduate schools the opportunity to study abroad on a wide variety of programs around the world.
**ATTENTION**: Applicants must upload a cover letter and a resume to be considered for this position.
**Responsibilities**:
- Hires, trains, schedules, and supervises team of student workers.
- Processes invoices from large number of host institutions and other suppliers using Workday Finance, including initiation of international wire transfers, tracks payment, manages billing adjustments, and arranges supplier onboarding.
- Arranges with internal offices and outside vendors for purchases of goods and services, including office equipment and supplies, event and catering services, and promotional materials. Researches costs. Monitors budget expenditures.
- Coordinates program services and/or activities. Schedules meetings and events. Takes the lead in organizing events such as campus-wide study abroad fairs, information sessions, pre-departure orientations, and welcome back events. Manages on-the-ground logistics such as venue or classroom scheduling, event set-up and breakdown, attendance, audiovisual setup, and catering. Ensures satisfactory follow through on assigned areas of responsibility.
- Manages several databases including main student database and overseas course history database. Handles initial processing and tracking of study abroad transcripts.
- Assists in production, distribution, and web posting of program information and materials. Produces flyers. Assists with creating, editing, and updating content for the Overseas Studies website and related online platform. Assists in production of multimedia materials such as slide presentations and video clips. Assists with social media promotion by creating posts and stories. Manages extensive image library. Manages photo and film clip contest. Uses WordPress, Canva, Facebook, Instagram, Qualtrics, and Lightroom, among other programs or platforms.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
**Required Knowledge, Skills, and Abilities**:
- Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders
- Demonstrated attention to detail
- Proven ability to plan, implement, and coordinate program logistics
- Demonstrated database/data entry experience
- Proven project management and problem-solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads
**Preferred Qualifications**:
- Office management experience
- Customer service experience
- Full-time experience in a student services or student
-
Academic Program Assistant
3 weeks ago
Los Angeles, United States USC Full time**Responsibilities**: - Oversee and assist with academic program activities, including scheduling, coordinating meetings, and facilitating the hiring process. - Manage the student worker hiring timeline, from setting internal deadlines to completing onboarding processes, while maintaining accurate program records. - Communicate biweekly timekeeping policies...
-
Academic Program Assistant
7 days ago
Los Angeles, United States Dornsife College of Letters, Arts and Sciences Full timeDornsife College of Letters, Arts and Sciences Los Angeles, California The University of Southern California (USC), founded in 0, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan...
-
Academic Program Manager
2 weeks ago
Los Angeles, United States UCLA Health Full time**Description** The Department of Medicine team is seeking to hire an exceptional Academic Program Manager to spearhead our initiatives. You'll play a pivotal role in managing a prominent academic and research program, driving its strategic direction, and ensuring its operation. As the Academic Program Management Officer 4 within the Department of Medicine -...
-
Academic Program Administrator
3 weeks ago
Los Angeles, United States USC Full timeThe University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the...
-
Cardiology Academic Program Coordinator
1 week ago
Los Angeles, United States CEDARS-SINAI Full timeJob DescriptionUnder the general direction of the Program Director, the Academic Program Coordinator is responsible for the complete coordination and administrative activities for medical student and residency/ fellowship programs in assigned department.Coordinate all department residency program activities and independently provides complete administrative...
-
Assistant Dean for Academic Affairs
2 weeks ago
Los Angeles, United States UCLA Full timeThe position of Assistant Dean of Academic Affairs at UCLA School of Law plays a crucial role in shaping and managing the curriculum for our students. The Assistant Dean of Academic Affairs will work closely and in collaboration with the Vice Dean for Curricular and Academic Affairs and the Director of Curricular Administration to design and manage the Law...
-
Los Angeles, United States Cedars-Sinai Full time**Academic Program Coordinator, Cardiac Surgery Heart Institute**: - Employer- Cedars-Sinai- Location- Los Angeles, California- Salary- Competitive- Closing date- 15 May 2024- Discipline Health Science Job Type Researcher Employment - Hours Full time Duration Permanent Qualification PhD Sector Hospital- You need to sign in or create an account to...
-
Los Angeles, United States Cedars-Sinai Full time**Academic Program Coordinator, Cardiac Surgery Heart Institute**: - Employer- Cedars-Sinai- Location- Los Angeles, California- Salary- Competitive- Closing date- 13 Jul 2024- Discipline Health Science Job Type Researcher Employment - Hours Full time Duration Permanent Qualification PhD Sector Hospital- You need to sign in or create an account to...
-
Academic Program Specialist
7 days ago
Los Angeles, California, United States University of Southern California Full timeThe University of Southern California (USC), founded in 1880, is in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university...
-
Academic Advisor
2 weeks ago
Los Angeles, United States Loyola Marymount University Full timeResponsible for development, implementation, updating, maintenance, and overall coordination of all facets of undergraduate studies for assigned students from entering freshman through junior year in the College of Business Administration (CBA) with special emphasis on the First Year Experience (FYE) advising and programming needs. Within the CBA, assist and...
-
Assistant Dean for Academic Affairs
2 weeks ago
Los Angeles, United States University of California - Los Angeles (UCLA) Full timeThe position of Assistant Dean of Academic Affairs at UCLA School of Law plays a crucial role in shaping and managing the curriculum for our students. The Assistant Dean of Academic Affairs will work closely and in collaboration with the Vice Dean for Curricular and Academic Affairs and the Director of Curricular Administration to design and ...
-
Assistant Director, Academic Services, Viterbi
2 weeks ago
Los Angeles, United States USC Full timeViterbi Admission and Student Engagement (VASE) is seeking an Assistant Director to join our Graduate Academic Services and Programs team. The Viterbi Graduate Academic Services and Programs unit provides advisement services and programs to graduate engineering students. This position will be responsible for managing academic services at the Graduate level...
-
Assistant Director, Graduate Academic Advisement
4 weeks ago
Los Angeles, United States USC Full timeThe USC Annenberg School for Communication and Journalism is seeking an experienced and enthusiastic Assistant Director of Graduate Advisement (Student Services Advisor II) to join our collaborative team. Reporting to the Director of Graduate Advisement, the Assistant Director will provide academic advisement for a caseload of more than 200 master’s...
-
Academic Advisor
3 weeks ago
Los Angeles, United States CAL STATE LA UNIVERSITY AUXILIARY SERVICES INC. Full time**Work Schedule**: This is a full-time position: Monday - Friday 8:00 am - 5:00 pm; exempt position. This position is eligible for benefits. This is a temporary appointment expiring on or before August 31, 2024, with the possibility of renewal, contingent upon the availability of funds. **Position Overview**: Under the supervision of the Upward Bound...
-
Academic Advisor
5 days ago
Los Angeles, United States California State University Full time**Job no**: 540440 **Work type**: Staff **Location**: Los Angeles **Categories**: Unit 4 - APC - Academic Professionals of California, Temporary, Full Time, Student Services Applications are currently being accepted to establish a pool of qualified applicants for these temporary positions. Applications will be accepted on a continuing basis through...
-
Academic Counselor
1 day ago
Los Angeles, United States UCLA Full timeThe Academic Counselor provides individual and group counseling to AAP undergraduate students in the areas of academic, social, personal, and resource advising. Major responsibilities of the Academic Counselor in addition to the academic advising include: being a team leader and mentor to student peer counselors, conduct student assessments, participate in...
-
Los Angeles, California, United States NBCUniversal Full timeCompany DescriptionIf you think all the fun only happens in summer, think again NBCUniversal has expanded our Academic Year Internship Program. As an Academic Year intern, you'll get immersed in exciting work, experience our unique NBCU culture, and feel the real support and guidance for 2 whole semesters.The NBCUniversal Internship Program allows students...
-
Los Angeles, California, United States NBCUniversal Full timeCompany DescriptionIf you think all the fun only happens in summer, think again NBCUniversal has expanded our Academic Year Internship Program. As an Academic Year intern, you'll get immersed in exciting work, experience our unique NBCU culture, and feel the real support and guidance for 2 whole semesters.The NBCUniversal Internship Program allows students...
-
Usc Upward Bound Summer Program Tutor
2 months ago
Los Angeles, United States USC Upward Bound Program Full time**Upward Bound** **Hiring Tutors for our 2024 Residential Summer Program!** **Program Dates**:June 16-July 1, 2023 The Upward Bound Residential Summer Program is an on-campus academic experience for high school students from 5 LAUSD high schools. The purpose of the program is to assist first-generation, college-bound high school students to prepare and...
-
Daytime Assistant
2 months ago
Los Angeles, United States USC Upward Bound Program Full timeThe Upward Bound Program is an academic experience for high school students from 5 LAUSD high schools. The purpose of the program is to assist first-generation, college-bound high school students to prepare and succeed in postsecondary education. This summer, Upward Bound is looking for 2 daytime assistants to help with the preparation, implementation, and...
