Principal Clerk

PRINCIPAL ACCOUNT CLERK/ACCOUNTS PAYABLE (AP) - DEPARTMENT OF PUBLIC WORKS

35 Hours per Week

Range: $$43,170 - $58,772 annually

Definition
Skilled administrative, clerical and financial work supporting the operations of the Department of Public Works; all other related work, as required.

Supervision
Works under the direct supervision of the Assistant Director of Public Works, in accordance with established procedures.

Performs a variety of responsible duties which are generally defined by precedent or established guidelines and require considerable attention to detail and accuracy. Specific questions are referred to the supervisor.

Work Environment

The employee operates standard office equipment.

The employee has contact with the public, department staff and other town departments by telephone, in person and in writing.

Most errors are easily detected, but could result in delay of service or monetary loss.

Essential

**Responsibilities**:
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Completes data entry for requisitions of all divisions of the Department of Public Works.

Receives purchase orders and prepares invoices for payment; maintains records of all paid invoices; monitors balances of open purchase orders.

Responsible for processing contracts for snow plowing; prepares contract; processes and monitors payments for budget.

Supports the department in the development, preparation and dissemination of social media content.
Assists with department payroll as needed
Maintains various department databases including but not limited to; motor equipment and parts inventory, cell phone assignments, department vehicle fuel usage and trash/recycling tonnage.

Types correspondence, bids, quotes, and specifications for the department.

Maintains files, monitors payments and prepares bills for inter-departmental billing.

Responds to requests for assistance and information pertaining to public works functions and procedures, by telephone and in person.

Maintains files of bids, quotes and contracts of all vendors involved in public works operations.

Responsible for tracking payments of vendor invoices.

Acts as the department’ liaison with vendors.

Performs similar or related work as directed, required, or as situation dictates.

Recommended Minimum Qualifications

Education and Experience
High school diploma; one year of experience with accounts payable; or an equivalent combination of education and experience.

Knowledge, Ability and Skill
Knowledge of office practices and procedures and department operations. Knowledge of accounts payable procedures.

Ability to organize time and accomplish tasks with accuracy and attention to detail. Ability to organize and maintain financial records. Ability to communicate effectively verbally and in writing. Ability to work professionally and cooperatively with coworkers and the public.

Excellent computer, including social media platforms. Customer service, communication and organizational skills.

Physical Requirements
Minimal physical effort is required to perform duties under typical office conditions. The employee is frequently required to sit, speak, hear and use hands to operate equipment. Vision requirements include the ability to read routine documents and use a computer.

**Code **:1176-1

**Location **:PUBLIC WKS ADM

**Grade **:OFFICE GRID 4

**Group **:680 UNION

**Job Class **:PRIN ACCT CLERK/BOOKKEEP OA-4

**Posting Start **:04/29/2024

**Posting End **:05/17/2024

**Details **:Applicant Tracking