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Contract Specialist Iii, Central Office
3 months ago
The Department of Youth Services (DYS), under Massachusetts General Laws, Chapters 18A, 119 and 120, is the juvenile justice agency of the Commonwealth of Massachusetts. The Department’s mission is to promote positive change in the youth in DYS care and custody. DYS fosters positive outcomes for youth, builds safer communities, and collaborates for an equitable and fair justice system and envisions a Commonwealth in which every young person has the skills, supports, and resources necessary to engage safely with their communities, and lead productive and fulfilling lives.
**Duties and Responsibilities (these duties are a general summary and not all inclusive)**:
- Examine, process, prepare, and enter various documents using the Comptroller’s Massachusetts Management Accounting and Reporting System (MMARS), as well as other internal systems, ensuring that charges are accurate, appropriate, and comply with the Commonwealth’s rules and regulations, and are completed in a timely manner.
- Create and update forms for internal use between the business office and other programs to facilitate processes such as executing contract amendments, requesting new encumbrances, and collecting data for analysis.
- Use Electronic Invoicing Management (EIM) to activate contracts.
- Analyze contract proposals and related documents to determine compliance with established criteria, including providing technical assistance to DYS employees and vendors, ensuring compliance with agency rules and regulations.
- Provide feedback on data collected, format the analysis compiled to facilitate spending projections, and prepare monthly spreadsheets for utilization analysis for DYS programs.
- Coordinate and prioritize contract activity to ensure efficient operations, including communicating with vendors and other state agencies to resolve accounting discrepancies and obtaining documentation regarding dispute and reporting requirements.
- Attend all annual mandated staff development training, provide support to other departments as requested, and respond to inquiries regarding contract-related matters.
**Preferred Qualifications**:
- Knowledge of the principles and practices of business law relative to contracts.
- Knowledge of the terminology, codes, symbols, and standard abbreviations used in business contracts.
- Knowledge of the methods of general report writing.
- Ability to analyze and determine the applicability of contract data, to draw conclusions and make appropriate recommendations.
- Ability to read and interpret documents such as contracts, leases, etc.
- Ability to gather information by examining records and documents and questioning individuals.
- Ability to follow oral and written instructions.
- Ability to communicate effectively in oral and written expression.
- Ability to accurately record information provided orally.
- Ability to determine proper format and procedure for assembling items of information.
- Ability to prepare general reports.
- Ability to maintain accurate records.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to deal tactfully with others
- Ability to exercise discretion in handling confidential information.
- Ability to exercise sound judgment.
- Ability to give oral and written instructions in a precise, understandable manner.
**Schedule: First (1**st**) Shift 8:45 AM - 5:00 PM with Saturday and Sunday off**
**About the Department of Youth Services**:
The Department of Youth Services (DYS) is the juvenile justice agency for the Commonwealth of Massachusetts. We work with young people who are detained or committed and provide detention, custody, diagnosis, education, and support to young people ages 12-21. Most of the youth served are between the ages 14 and 18. The Department promotes positive change for the youth committed to our care, and has been on the forefront of de-institutionalization, in part, by providing adolescent-focused rehabilitation to youth in residential treatment.
The goal of DYS is to focus on youths’ gradual reintegration back to the community as productive citizens. DYS works in partnership with provider agencies, law enforcement and school officials, families, communities and others to ensure that the services provided are effective and that they create pathways to success for the young men and women in DYS care and custody. By working in close collaboration with these entities, DYS can continue to help make communities better and safer places.
**Pre-Offer Process**:
Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.
For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option #4.
**Qualifications**
Minimum Entrance Requirements:
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional or technical experience in business administration, management or public administr
