Collections/accounts Receivable/accounts Payable

4 weeks ago

Winchester, United States SpecialMade Goods & Services, Inc. Full time

**MONDAY - FRIDAY 8:00 A.M. - 5:00 P.M.**

**GENERAL RESPONSIBILITY**:
**ESSENTIAL DUTIES / RESPONSIBILITIES**:
**DUTY 1: COLLECTIONS**
- Researches past due customer accounts and makes recommendations on account as to credit limit, hold status, etc.
- Reviews customer on-hold accounts on a daily basis and makes decisions on pending orders.
- Maintains an acceptable percentage of receivables in current status at all times.
Goal: 75% Current
- Submits Aging report and analysis to Finance Manager
- Reviews and processes bankruptcy paperwork within 24 hours of receipt.
- Ensures Customer Statements are reviewed and mailed on a quarterly basis.

**DUTY 2: ACCOUNTS RECEIVABLE**

**INVOICING**
- Daily generation and recording of invoices.
- Reviews Invoicing General Journal for accuracy and posts to General Ledger.
- Handles special invoicing requests for customers - weekly, monthly, electronically, etc.
- Processes weekly Return Authorization credit memos.
- Processes Credit/Debit Memos received from Customer Service.
- Processes RCP invoices, compiles and reviews the Weekly Summary Report.

**CASH RECEIPTS**
- Customer electronic funds transfers processed and accurately applied to customer accounts.
- Customer credit card credits
- Cash processed and accurately applied to customer accounts.
- Records, researches and resolves deductions and properly issues customer credits or charge-backs.

**CUSTOMER MAINTENANCE**
- Processes customer new account information same day as receipt.
- Performs credit/financial analysis on these new accounts and recommends credit approval or denial of credit.
- Ensures necessary forms have been completed, including but not limited to Sales Tax Exemption Certificates.
- Sets up new customers in Visual software.
- Maintains new and existing customers on the website and assigns web user ID and password.
- Maintains changes to established customer accounts
- Handles customer requests and other correspondence/assists Customer Service with inquiries.

**DUTY 3: ACCOUNTS PAYABLE AND CASH DISBURSEMENT**

**INVOICE AND PAYMENT ENTRY**
- Review, Code and enter vendor invoices in Visual, review journal for accuracy, post and file paperwork.
- Review, Code and Process A/P Check Request, review journal for accuracy, post and file paperwork.

**CASH DISBURSEMENT**
- Timely cash disbursement of payables (weekly) so that vendor is paid prior to invoice

due date.
- Maintain organized files of vendor invoices with corresponding remittances. Ensure

each filed payment voucher has adequate supporting documentation attached.

**VENDOR MAINTENANCE**
- Processes Vendor account setup in Visual and creates vendor file same day as receipt of request from Purchasing.
- Maintains changes to established vendor accounts.

**DUTY 4: STRATEGIC PLAN OBJECTIVES**
- Maintains Credit/Debit spreadsheet, analyzes and sends results including the costs involved to the Finance Manager.
- Compiles information and summarizes weekly totals report (Revised Sales) for Finance Manager.
- Maintains Open Deduction Report and reports to Director, HR & Finance.
- Maintains and updates procedures within functional area
- Supports the Director, HR & Finance with other financial analysis.
- Back-up for other accounting functions within same ownership companies
- Participates in cross-functional activities

**EDUCATION / EXPERIENCE**:

- Associates Degree (Accounting preferred)
- Minimum three years of Accounts Receivable/Collections/Accounts Payable experience preferred

**KNOWLEDGE / SKILLS / TRAITS**:
Knowledge Required:

- Knowledge of basic accounting practices.
- Knowledge of Collection law and practices.
- Knowledge of Sales Tax and how it applies in a distribution/services environment.
- Proficiency in Microsoft Excel, Word and Outlook required.
- Ability to effectively maneuver thru the internet to conduct business and perform research.
- Strong ability to calculate figures, percentages and amounts using a calculator.
- Ability to type 10-key

Skills Required:

- Interpersonal Skills - cooperative, tactful, works well with department personnel.
- Priority Setting/Decision Making - prioritizes work as needed to maintain proper level of customer service and internal cost effectiveness.
- Problem Solving - questions to determine cause of problem and seeks solution.
- Communication - open positive communication with other departments to ensure superior customer service and a smooth flow of information; including, but not limited to investigating deductions, verifying accuracy of charges, and correcting errors on accounts.

Traits Required:

- Analytical - logical thinker, ability to reach conclusions.
- Creative - imaginative, reach for new solutions to problems.
- Responsible - reliable, trustworthy, can be depended upon to meet commitments.
- Initiative - self-motivated, moves ahead on projects.
- Cooperative - works well with other areas within company.
- Team Player - possesses a spirit of teamwork with a desire to work toward

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