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Executive Assistant

4 months ago

Mechanicsville, United States Owens and Minor Full time

**About us**

Owens and Minor is a large business in HEALTH_CARE_MEDICAL in Mechanicsville, VA. We are professional, agile and our goal is to is a global healthcare logistics company. It employs over 17,000 people in 70 countries. A Fortune 500 company, it was founded in 1882 in Richmond, Virginia, where it remains headquartered. The company has distribution, production, customer service and sales facilities located across the Asia Pacific region, Europe, Latin America, and North America..

Our work environment includes:

- Modern office setting
- Food provided

**Job Summary** - Provides comprehensive administrative support to the Chief Executive Officer (CEO) and others as designated by the CEO. Provides day-to-day support for the CEO and CEO staff, exercising discretion with respect to prioritization of CEO’s agenda items. Prepares highly sensitive Board materials and acts independently as project manager for CEO projects as needed.

**Core Responsibilities**
- Provides all administrative support functions for the CEO Product and Healthcare Services and others as designated, including communications coverage, high volume travel coordination (including full itinerary creation), calendar and scheduling, expense reports and invoice processing, and payment records maintenance for external professional fees and services.
- Manages and maintains multiple calendars, requiring interaction with internal and external executives and assistants, CEO leaders and others, to coordinate a variety of complex meetings.
- Independently creates, edits, and/or prepares presentation materials for top-tier clients, executives, Board of Directors, and similar audiences.
- Prepares and reviews correspondence, notices, memoranda and reports independently and/or at the direction of the CEO and other leaders within the team. Assists in answering questions and responding to requests directed to the CEO and other members of the CEO team.
- Acts as a confidential assistant to CEO, preserving the confidentiality of organizational and teammate information. Assists with confidential and/or sensitive matters; provides explanation and support where needed.
- Acts as primary Project Manager for confidential CEO projects as required to ensure seamless coordination of multiple resources and drive successful outcomes.
- Develops, coordinates, organizes and implements tracking systems to monitor CEO matters, projects, assignments and deadlines. Creates and maintains databases, summaries, tables and charts to facilitate effective and efficient completion of projects and assignments.
- Monitors department spend and ensures budgets are followed.

**Qualifying Experience**
- 5+ years' experience supporting executive level management.
- Excellent verbal and written communication skills
- Must be an independent thinker and able to anticipate; be able to plan for go forward meetings.
- Great attention to detail; must be able to work with the highest level of confidentiality and discretion when required.
- Must be able to function in a past paced and at times, demanding environment.
- Advanced knowledge of Microsoft Office Suite - specifically Word, Excel, PowerPoint, and Teams
- Ability to work independently and handle multiple projects while meeting deadlines and time constraints.

Pay: From $85,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift

**Experience**:

- Microsoft Excel: 3 years (preferred)
- Microsoft Powerpoint: 3 years (preferred)

Work Location: In person