Police Records Technician, Full-time

1 week ago

Chino, United States City of Chino Full time

**Special Requirement**: Requires a minimum typing speed of 40 net words per minute. If you do not currently work in a position at the City that requires typing of 40 net words per minute or above, you must bring a typing certificate with you if you are selected to interview for this position. The typing certificate must be from an accredited school/agency, and must be dated within the past year.

**Definition**:
Under general supervision, the incumbents will perform a variety of specialized clerical tasks involving the development, maintenance, retention, transition, and retrieval of Police Department records; provide general clerical support to Department staff; and perform other duties as assigned. Must be available to work a varied schedule with days and hours to be adjusted to meet the needs of the department.

**Duties/Responsibilities**:

- The Police Records Technician is a specialized clerical classification utilized in the Police Department. Incumbents in this non-sworn position perform assigned tasks with mínimal instruction or assistance. The more experienced Police Records Technicians are expected to assist with the supervision of less experienced staff.
**Essential Functions**:

- Type and process a wide variety of Police records, reports, and materials, including arrest reports, warrants, citations, crime and traffic reports, fingerprint cards, and vehicle storage and impound forms; operate a variety of automated systems to create or revise computer files; verify that paperwork is complete, correct, and properly signed.
- Assist Department personnel and the public in person and by phone; release requested reports and related information to the public or to outside agencies in accordance with established regulations; provide general information regarding Department policies, procedures, and regulations; issue bicycle licenses and parking permits; process drug, sex, and arson registrants and restraining orders.
- Operate computer terminals and teletype to enter, modify, and retrieve data, such as stolen and recovered property, driver's license, and vehicle registration information, warrants, and detective supplements; conduct record checks and research files for requested information; audit files on a monthly basis to maintain appropriate standards.
- Sort, file, copy, and distribute crime and traffic reports, citations, and other records as appropriate; perform file searches to locate missing records; issue permits and licenses according to prescribed procedures.
- Receive fees; prepare receipts, standard forms, and records in accordance with established procedures; balance cash drawer and resolve discrepancies; deposit funds with City Hall.
- Assemble, code, record, and summarize a variety of Police records data including data on serious crime offenses, stolen vehicles, crime reports, and related records; compile, compute, and prepare a variety of reports.
- When assigned to court liaison function: maintain daily contact with the District Attorney’s Office. Deliver filing packets, subpoenas, and other paperwork to the District Attorney’s Office on a daily basis.
- When assigned to the Detective Bureau: prepare and assign cases for the in-custodies; correspond with the District Attorney’s Office on case filings and dispositions; prepare and compile statistical forms; establish and maintain a log of subpoenas received; post and update a weekly court schedule to inform Officers of court appearances; track the use of overtime related to court appearances; assist Officers by maintaining files; answer phone calls, take messages or provide routine information; prepare a variety of correspondence; perform administrative related functions in support of the Detective Bureau.
- May perform a variety of general clerical tasks, including creating correspondence, and standard forms; may sort and distribute mail; may prepare simple reports.
- A female Records Technician may perform matron duties including searching prisoners, collecting urine samples, and supervising individuals in custody; may be temporarily assigned to care for juveniles.
- Interact with co-workers at all levels in the organization in a collaborative and customer service-oriented manner.
- Maintain prompt and regular attendance.
- Perform all duties within the context of the City’s Mission Statement and Organizational Values.

**Qualifications**:

- Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. A typical example includes:
**Education**:

- High School Diploma or G.E.D.

**Licenses/Certifications**:
**Experience**:

- One year of general clerical experience which includes a variety of data entry and record keeping tasks as well as public contact work in a fast-paced environment.

**Knowledge of**:

- Related office methods and procedures.
- Office equipment operation.
- Principles, codes, regulations, and la

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