Residency/fellowship Coordinator
4 weeks ago
**Job Objective**: A brief overview of the position.- The Residency/Fellowship Coordinator position is responsible for providing support to the residency/fellowship/clerkship program and ensuring the operational components are functioning in an effective manner-
**Reports to**- Director of Medical Education Admin with dotted line to Residency/Fellowship Program Manager-
**Supervises**- N/A-
**Ages of Patients**- N/A-
**Blood Borne Pathogens**- Minimal/ No Potential-
**Qualifications**
**Education**- Required: Bachelor’s Degree in Healthcare or two (2) years of related experience in lieu of degree
**Licensure/Certification**- Preferred: Training Administrators for Graduate Medical Education (TAGME) Certification
**Experience**- Required: Two (2) years of experience in an academic setting or medical enviroment working with Residents or Bachelor’s Degree in lieu of experience
Preferred: Experience in medical education or residency program-
**Essential Responsibilities**- Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and reports suspected violations.-
- Provides administrative support to the Program Director, Program Manager, and trainees (residents, fellows, and/or medical students).-
- Educates staff, trainees, and faculty in proper adherence to policies and procedures.-
- Prepares and delivers program reports and correspondence in a timely manner.-
- Maintains AMION scheduling system & MedHub trainee database.-
- Assists the program director in meeting and complying with the current standards established by regulatory and accreditation bodies.-
- Compiles and submits accurate reports to certifying bodies and other professional organizations.-
- Assist Program Managers in accreditation site visits, including preparation of site visit documentation.-
- Develops and creates trainee and program evaluation reports, such as trending data to identify areas for improvement and tracking of data demonstrating the effect of interventions.-
- Communicate with multiple specialty departments and faculty to coordinate the trainee daily activities including rotation scheduling and assignments, organization and scheduling of educational conferences, and trainee evaluation process completion.-
- Scheduling, organizing and preparing agendas/materials/minutes for training program related meetings-
- Maintain and track trainee attendance, including attendance of educational conferences/meetings.-
- Assist Program Manager with coordinating travel plans and oversees preparation of travel vouchers for residents, director, assistant director, and faculty for approved program travel.-
- Assist Program Manager with trainee recruitment processes, interviews, tours, preparing applicant materials, data collection of interview summary information, and NRMP rank.-
- Maintains accurate and complete confidential files and records of trainees.-
- Monitors duty hours, evaluations, trainee rotations, procedure logs and scholarly activities for accuracy and completion.-
- Maintains website information on intranet.-
- Execute trainee electives, completing all paperwork, contracts and sending to outside teaching sites.-
- Assist with trainee onboarding, collection of contracts, scheduling trainee training, meal badges, white coats, pagers, business cards, and scrubs.-
- Assist Program Manager with assistance of trainee housing.-
- Assist Program Manager with proctoring the in-service/in-training annual exams.-
- Assist Program Manager with coordinating and planning of all training program social events and annual trainee graduation.-
- Identifies and implements processes to improve quality and customer service.- Performs other duties as assigned.
Location: Eisenhower Health - GME Program Office
Schedule: Full Time, Day, 8 Hour Shift
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