Legal Administrative Assistant

2 weeks ago

Houston, United States Air Products and Chemical Full time

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

**Reimagine What’s Possible**

We are seeking an **Administrative Assistant** to provide administrative support to two commercial attorneys and back-up executive administrative support to the EVP General Counsel, the VP, Americas General Counsel and Assistant Corporate Secretary and their admins. The position is based in our Houston, TX office.

This position requires the highest level of professionalism, discretion, confidentiality and attention to detail. We are seeking someone who is extremely efficient and organized, an energetic self-starter who is able to work independently, a flexible team member committed to doing whatever it takes to get the job done well and someone with the ability to handle multiple tasks in a very fast paced environment.

The selected individual will need to be an expert and agile word processor with duties to include creating and editing with multiple revisions to confidential legal documents, PowerPoint presentations, charts, etc., with flawless execution.

**Required Skills/Abilities**:

- Expert word processing support - converting documents, running compares, handling formatting issues
- Scheduling meetings, arranging travel, processing expense reports, ordering supplies, ordering laptops, etc.
- Using the Legal Tracker System to create and close matters, to process invoices, etc.
- Collecting information and preparing various reports, charts and graphs
- Preparing presentations
- Managing Excel spreadsheets

**Key Qualifications**:

- Minimum of 5 years of experience
- Associates degree required.
- Exceptional verbal and written communication skills as well as relationship management skills
- Advanced proficiency in Microsoft Office Suite Products, SharePoint and ability to quickly learn and master systems. Exceptional word processing skills
- Able to work additional hours when needed, including weekends, evenings and some holidays, especially when critical deadlines need to be met (i.e. Board posting weeks, Board weeks, etc.)
- Team player with the ability to anticipate needs in a fast-paced environment; solutions oriented; self-starter; positive attitude and willing to take on new opportunities and embrace work with a sense of ownership, energy and urgency.
- Able to quickly and proactively step in and handle challenging situations; works with a strong sense of personal accountability.
- Ability to make decisions, prioritize workload and multi-task; ability to drive responsibilities through to their completion.
- Experience coordinating executive international travel details and the willingness to promptly respond to off-hour travel needs; knowledgeable of TRAVISA, passport and VISA procedures.
- Integrity is a vital part of the Air Product’s culture, and employees are expected to uphold the highest ethical standards and communicate across all channels with respect and honesty as well as being able to be discrete about confidential matters.

LI-Hybrid
LI-SG1

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.

We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans. You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employment.

We are an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.

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