Operations Manager

2 weeks ago

Wauwatosa, United States LUMIN Schools Full time

Exempt/Salaried (full time; 12-months; flexibility of hours for some nights and weekend activities)

Operations Manager provides overall structure and support in the day-to-day needs in running the operations of the school. Handle all duties in an efficient and service-oriented manner.

Key responsibilities may include, but are not limited to, the following:
School Operations
- Trains and supports building administrative assistant
- Sets up classes in Skyward
- Monitors classes/student data for Illuminate
- Organize and manage parent teacher conference sign ups and 100% attendance.
- Updating scorecard bi-weekly
- Manages all Tech forms and parent handbook signed sheets.
- Ensures household income forms are completed and entered.
- Manages birthdays and incentives. Knows the schedule, procures prizes for incentives and organizes birthday boards and celebrations.
- Manages attendance and tardies. Oversees collecting by 8:30, ensures phone calls to parents and maintains skyward and scorecard data. Alerts Principal when students are at 5 absences and monitor and follow up with parents when there are 5 tardies.

Ordering and Material Management:

- Manages classroom inventory and ordering (summer specific)
- Manages school ordering of supplies, paper etc for both locations.
- Ensure both teacher workrooms are stocked with waters and snacks
- Organize and support both arrival and dismissal procedures and fluidity at both locations.

Retention/Enrollment:

- Choice paperwork
- Count day
- Oversee and train administrative assistant. Ensure they are trained and able to complete enrollment appropriately.
- Lead and support school recruitment, events and follow up.
- Updates skyward and scorecard with classroom data
- Updating class lists when changes

Office Forms:

- Data entry of behavior and follow up tracking.
- Sick forms and corrections.

Field Trips:

- Organizes and follows up on all field trips. Forms, tracking, reserving bus.

Cafeteria and meal program:

- Oversees 100% of the meal program.
- Training and supervision of meal program and servers at both locations.
- Tracks and follows up on claims, mistakes and incorrect orders.

Facilities:

- Oversees facilities, maintenance and order forms
- Reports to Principal
- Works with vendors as necessary.
- Manages and oversees cleaning services. Communicating when and where gaps are.

Yearbook:

- Oversees and creates yearbook and distribution

Summer training and support:

- Supports Professional Development
- Support of New teachers. Leads tours, supports machine usage training.

Tours:

- Schedule and able to lead parent tours of building.

Sunshine Committee:

- Leads and runs staff sunshine committee
- Supervises distribution and support of staff incentives

Family Events:

- Oversees organization and logistics of all school wide family events. Participates and is the main point person. (Main point person is Principal, but will work hand in hand with logistics)
- Supports family needs. Able to lead and support interns as they plan for family engagement activities. Ordering etc.

Sub as needed:

- **Can substitute teach in emergency situations when and if no one is available.**

Forms to oversee:

- Oversees Website updating
- Family Newsletter
- PTO forms
- Field trip forms
- Reimbursement forms
- Accident forms
- Record Request
- Teacher Attendance Tracker and scorecard

Administrative:

- Participate and attend school functions and faculty meetings.
- Provide leadership in ensuring a positive and co-operative culture and climate exists within the school.
- Provide structure, directions, and evaluation of administrative assistant.
- Participate in faculty devotions.

Working Conditions
- Ability to sit and/or stand for long periods of time, depending on work tasks.
- Work will be performed in a school environment.
- Willingness to be outside with students during recess/breaks.
- Clear need to understand and lead efforts in child and school safety.

This Job Description indicates the general nature and level of work expected of someone in this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee. The employee may be asked to perform other duties as required.

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