Administrative Assistant I
6 days ago
**Salary**
- $17.25 - $21.56 Hourly**Location**
- Mequon, WI**Job Type**
- Part-Time 43 Week**Job Number**
- 2024-04881**Division**
- Retention & Completion**Department**
- Child Care Services**Opening Date**
- 05/01/2024**Closing Date**
- 5/12/2024 10:00 PM Central**Supplemental Information**
- N/A**Application Requirements**Description**:
Performs a wide variety of simple administrative and staff support duties of a highly responsible and confidential nature to assist in the administrative operations of the Children's Center. Work requires broad knowledge of departmental and college operations, policies and procedures, and the exercise of independent judgment, including discretion in the resolution of minor problems and details.
Provides support in a variety of functions to an individual, team, department, or other group in an organization. Collects, reviews and analyzes data, and prepares reports, charts, budgets and other presentation materials. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. Additionally, has basic word processing, spreadsheet and graphics software skills. Possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area.
**1 part-time vacancy staring in August 2024 - It is a 43 week position reporting to Mequon location. **Up to 19 hours per week, hours vary based on departmental needs.**
**Characteristic Duties and Responsibilities**:
- Perform administrative tasks to attract, retain, students/ parents.
- Data entry, word processing, filing, composing routine correspondence, greeting and helping visitors and directing them to appropriate person if necessary, answering phones, making appointments, maintaining records, ordering supplies and equipment repairs.
- Respond to correspondence; edit and proofread documents; maintain financial, personnel, gift and/or student records and databases, and update them as necessary.
- Perform front desk reception duties.
- Track accounts, compile and analyze information for reports or presentations. Prepare charts, graphs, or tables.
- Prepare work orders, monitor expenditures and budgets; make travel arrangements, perform administrative services related to faculty and staff searches, student assignments, and conferences and meetings; answer questions about routine policies applicable to the department or office; and oversee the work performed by student employees.
- Prepare correspondence, memos, minutes, reports, agendas, and other complex, technical and or confidential documents captures by various methods.
- Gathers and/or provides factual information, maintains records, and interprets data requiring reference to a variety of sources; maintains complex statistical reports including designing formats for complex tables, charts and graphs; may conduct special studies to report recommendations as requested.
- Drafts and prints forms, composes original correspondence and compiles factual reports which require exercise of judgment and knowledge of departmental and district procedures.
- Initiates, maintains and manages exchange of electronic data to record or verify a variety of complex or encoded data; receives and reviews input and output data; maintains and revises lists, control records and other source documents.
- Identifies, researches, analyzes and interprets data to generate reports.
- Answers telephones and directs calls to designated personnel. Responds to questions and inquiries by providing information of a technical nature, requiring knowledge of department operations and procedures; exercises discretion in determining the nature of information to be released; refers unusual inquiries to supervisor for handling.
- Operates personal computer and/or laptop, calculator, photocopying, fax machine and other office equipment.
- Receives, opens, prioritizes, distributes, and re-routes mail.
- Maintains office supplies, equipment and materials needed for the department.
- Performs other related duties as required or assigned
**Qualifications**:
**MINIMUM QUALIFICATIONS**
**Required Education**: High School Diploma and one (1) year additional coursework in a postsecondary school.
**Required Experience**: Must have a minimum of one (1) year of office experience.
**Preferred Education**: Associate degree.
**Preferred Experience**: Two (2) years office experience.
**Specialty Skills**:
- Ability to create and maintain a positive work environment.
- Ability to multi-task.
- Ability to handle change.
- Exceptional abilities for attention to detail.
**COMPETENCIES**- Cultivates innovation-
- Optimizes work processes-
- Ensures accountability-
- Collaborates-
- Interpersonal savvy-
- Communicates effectively-
- Instills trust-
- Customer focus-
- Action oriented-
- Values differences-
- Self-development-
- Compassion**KNOW
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