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Maintenance Administrative Assistant

4 months ago

Spring Valley, United States Threefold Cafe Full time

For nearly a century Threefold Educational Foundation and School has been supporting a living community of practical work inspired by the teachings of Rudolf Steiner. Located on 140 acres of wooded campus Threefold is at the heart of a community of programs and institutions that teach and promote forward-thinking practices in education, agriculture, the arts, spirituality, and social life.

**Duties**:

- Serve as liaison between tenants (residential and academic) and maintenance department for all maintenance requests and communications.
- Maintain FMX Maintenance Software to include entering work order requests, filing of information, key inventory, and system upkeep.
- Manage filing and internal billing of departments for maintenance work.
- Maintain COI filing for contractors.
- Communicate to residents and tenants (individual and general) when necessary as directed by the Facilities Manager.
- Accurately code and submit invoices, receipts and timesheets to administrative office for processing.
- Coordinate staff cleaning schedule with Maintenance Supervisor based on event activity.
- Order custodial supplies as needed at the request of staff.
- Communicate moving in / moving out policies and procedures to respective residents, schedule residential walk-throughs (pre-move-out walk-through, final move-out walk-through, move-in walk-though), update and maintain residential files, initiate the release of security deposits (or adjusted security deposits resulting from damage withholdings), issue and collect residential keys, affirm receipt of security deposits.

**Requirements**:

- Previous experience in a similar administrative role is preferred
- Proficiency in computer literacy, including MS Office (Word, Excel, Outlook)
- Strong proofreading skills with attention to detail
- Excellent customer service skills with the ability to communicate effectively
- Familiarity with phone systems and handling calls professionally
- Ability to multitask and prioritize tasks effectively
- Experience as a personal assistant is a plus

This Administrative Assistant position offers an opportunity to contribute to a dynamic team environment while utilizing a variety of skills. If you are organized, proactive, and enjoy supporting office operations, we encourage you to apply.

**Job Types**: Full-time, Part-time

Pay: $19.50 - $22.00 per hour

Expected hours: 20 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 4 hour shift
- No nights
- No weekends

Ability to Commute:

- Spring Valley, NY 10977 (required)

Ability to Relocate:

- Spring Valley, NY 10977: Relocate before starting work (required)

Work Location: In person