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Budget & Facilities Manager

3 months ago

Ottawa, United States State of Illinois Full time

**Engineering Technician IV****:

- Budget & Facilities Manager - IPR#46987**:
**Agency** : Department of Transportation
**Closing Date/Time**:07/08/2024
**Salary**: $4,934-$9,038 Monthly
**Anticipated Starting Salary**:$4,934-$6,434 Monthly

**Job Type**: Salaried
**County**: LaSalle
**Number of Vacancies**: 1
**Plan/BU**: NR916 Pro-Tech Teamsters
- **This position is covered by the Revolving Door Prohibition Policy.**

**Agency Mission Statement**:
The Illinois Department of Transportation is seeking to hire a Budget & Facilities Manager.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling).
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources

**Responsibilities**:
This position is accountable for managing and supervising bureau support functions in the areas of computerized management information system, operating budget and purchase, assets management, procurement, a two-way mobile radio system, special highway repair plans and contract preparations, invoice coding and processing, and highway records maintenance.

This position reports to the Services and Development Chief. No subordinates report to this position.

This position requires a variety of talents and thorough knowledge of computer systems, a thorough understanding of purchasing policies and procedures, and experience in preparation of contract documents. The incumbent ensures that all supplies and equipment used by the bureau are available to field personnel in sufficient quantities during both normal and emergency situations. The incumbent is responsible for the preparation of City Maintenance Agreements.

Typical problems include determining, within fiscal restraints, supplies to purchase and how to distribute them, forecasting budget needs, assisting in preparing bureau budget, entering budget information in average monthly payment (AMP), and monitor the total bureau funds. The incumbent’s greatest challenge and accountability is to manage available fiscal resources to achieve optimum operating efficiency of all the systems.

This position is responsible for operating a computer terminal for recording of budget, inventory, and invoice data. The incumbent will retrieve and evaluate numerous reports from the system for the purpose of monitoring performance of manpower, equipment, and material usage. The incumbent will advise all bureau personnel on the operation of the system and provide field training. The incumbent will act as a contact person between the district and the central Bureau of Operations regarding system failures, mechanical, technical, and procedural changes and revisions. This position will serve as liaison for installation and maintenance of all system components at 20 outlying maintenance locations. The incumbent advises on matters relating to pursuance of equipment warranty work. The incumbent will review changes and improvements in the Department’s Assets Management Program (AMP) software to track budgets, inventory, and invoice data for equipment and materials; uses the state of Illinois electronic procurement system (BidBuy) to purchase equipment and materials, process pay estimates, financial statements, maintenance statements, and invoices. The incumbent will serve as one of the district trainers for AMP and BidBuy users. The incumbent keeps budget status records, which are utilized to make recommendations regarding allotments for various categories within the overall budget. This information is subsequently used by the Services and Development Chief in preparing the annual budget. The incumbent prepares annual city maintenance agreements for maintenance of state highways through 15 citie