Commercial Real Estate-assistant Property

3 weeks ago

Vienna, United States Cambridge Asset Advisors LLC Full time

**JOB TITLE**

Commercial Real Estate-Assistant Property Manager-Vienna, VA

**SUMMARY**

The Assistant Property Manager (APM) reports to the Property Manager and the Principal of the Property Management Division. The APM will perform an important function in supporting Property Managers to maintain and increase the value of the real estate investment for Cambridge and its Investors. APMs work collaboratively with Property Managers and other staff within the Property Management department, as well as with Leasing agents and the Accounting Departments. Work is required to be done in a professional, timely and accurate fashion. Each interaction with our tenants, owners, investors, contractors, vendors as well as other Cambridge staff should be approached with the highest level of professionalism and customer service. The APM is required to maintain open communications with the Property Manager and must keep the Property Manager informed of all things as they relate to the Owners, tenants, contractors, and building engineers. The position of APM is not to usurp the duties and responsibilities of the Property Manager.

**QUALIFICATIONS**

To perform job duties successfully, an individual must be able to execute each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION AND/OR EXPERIENCE**

Individuals should have two to three years related experience and/or training in an administrative support role and one to two years related experience and/or training within the property management field.

**SUPERVISORY RESPONSIBILITIES**

Individuals will carry out supervisory responsibilities in accordance with the organization policies and all applicable laws.

**RESPONSIBILITIES OVERVIEW**

Assist Property Manager with training, planning assigning and directing, giving feedback to Property Manager regarding performance of contractors and building engineering staff. Individuals should also encourage a positive, tenant service-oriented, team environment.

**ESSENTIAL DUTIES AND RESPONSIBILITES**
- Responsible for maintaining day-to-day relationships with tenants.
- Assist support staff with taking/assigning incoming tenant work order requests via the Building Engines work order system.
- Follow up on open work order requests ensuring requests are completed in a timely manner.
- Follow-up with tenants regarding completed work tickets to ensure satisfaction. Report tenant service-related issues to the appropriate Property Manager as necessary.
- Prepare new tenant Welcome Packets as directed by the Property Manager.
- Order tenant directory board signage and suite signage.
- Create and maintain tenant lease files and building files.
- Collects and maintains current tenant certificates of insurance and forwards to Lease Administration.
- Participate in regular inspections of tenant suites, common areas, building exteriors and landscaping to ensure efficiency and effectiveness of building personnel, equipment and operations.
- Perform other miscellaneous duties and responsibilities as required and assigned.

**ACCOUNTS RECEIVABLE**
- Print accurate monthly rent statements for Property Manager’s review.
- Assist with hand delivering and mailing monthly rent statements.
- Run Aged Delinquency report on or around the 5th of the month. Call Tenant, send reminder letters to Tenants regarding lease terms. Update MRI AR Activities with collection comments.
- Print and mail late fee assessment letters to Tenants as directed by the Property Manager.
- Copy and mail to tenant’s billable work orders and utility invoices.
- Responds in a timely manner and courteous manner to tenant billing inquiries. If you are not able to assist the tenant forward calls to the Property Manager.
- Maintains bid log, bid analysis form preparation by updating logs for each service related to each building (cleaning, trash removal, landscaping, etc.)

**ACCOUNTS PAYABLE**
- Properly code all invoices according to the approved operating budget for each building. Attaches corresponding purchase order or executed service agreement.
- Ensures that any expense not included in the approved operating budget is not established without the Property Managers knowledge or the Owner’s approval.
- Research delinquent Account Payable invoices and follows up with the appropriate Corporate Accountant.
- Correspondence with vendors via telephone or written communication

**ANNUAL OPERATING BUDGET**
- Creates annual budget folders, which include a separate folder for each General Ledger expense, for each building.
- Create Request for Proposals (RFPs) with appropriate scope of work to all vendors on or before June 30 of each year or as required for each building depending on if an annual operating budget or a fiscal year operating budget.
- Collects bids and updates bid analy

  • Paralegal - Real Estate / Leasing Admininstrator

    7 days ago

    Vienna, United States Merito Group Full time

    Lease Administrator Would you like to work for a fast- growing, exciting company where you can grow your Real Estate Career? This is a unique position for someone who is Sharp, Well-Presented and hard working. Would you like to GROW?! Would you like to work for someone who will value your work and mentor you to help you get to the next level? Then this is...

  • Business Operations Analyst I/II

    2 weeks ago

    Vienna, United States Navy Federal Credit Union Full time

    To optimize the performance of business operations by analyzing current and forecasting future performance. Develop skill in and apply various analytical techniques to solve operational issues and support strategic initiatives. Works under moderate s Business Operations, Operations Analyst, Lending, Real Estate, Estate, Operations, Manufacturing, Banking

  • Administrative Assistant

    7 days ago

    Vienna, United States Renaud Consulting Full time

    **Job description** **RESPONSIBILITIES** Position covers all aspects of Administration and assuring the smooth operation of a full service commercial real estate company which provides brokerage services, property management services, construction management services, development services and legal services. Company is fast-paced and growing, so each day...

  • Senior Property Accountant

    3 weeks ago

    Vienna, United States BGSF Full time

    Senior Property Accountant Direct Hire; $80K - $100K plus a 1-5% bonus Vienna, VA 22182 Requirements: Bachelor's Degree in Accounting 2 or more years of commercial property accounting Yardi experience preferred Must be organized, concise, detailed, flexible, and efficient Have the ability to handle multiple properties and multiple clients Have...

  • Data Centers, Pre-Construction Estimator

    7 days ago

    Vienna, United States Bisnow Full time

    Our SelectLeaders' client, J2H Partners is a global commercial real estate advisory firm offering strategic consulting, owners' representation, and project management. As previous owners, J2H provides the real experience, from real projects, that add real value to their clients. From commercial interiors to healthcare to mission-critical, government,...

  • Maintenance Technician

    5 days ago

    Vienna, United States EMCOR Group Full time

    Performs preventive maintenance, troubleshoots and repairs commercial property by self- performing or coordinating subcontracting of the following duties. Essential Duties and Responsibilities: Performs preventive maintenance work orders according to Maintenance Technician, Technician, Maintenance, Mechanical, Manufacturing, Property Management

  • Barback (avg. $20-30/hr) - Perch Putt

    1 week ago

    Vienna, United States B. F. Saul Company Hospitality Group Full time

    B. F. Saul Company Hospitality Group is a subsidiary of the largest private real estate company in the Washington, D.C. area, and has been in operation for over 130 years. The Hospitality Group operates a portfolio of more than 20 business class hotels with top brands from Intercontinental Hotel Groups, Marriott International, Hilton, and Best Western...

  • Senior Policy

    7 days ago

    Vienna, United States Navy Federal Credit Union Full time

    To monitor, research, analyze and interpret relevant federal and state laws and regulations to ensure credit union policies and practices comply with applicable legal and regulatory requirements. Experience in compliance risk assessment and issues management. Develop, implement, and manage compliance risk management processes to enhance effectiveness and...

  • Sales and Use Tax Staff Tax Accountant

    7 days ago

    Vienna, United States Merito Group Full time

    Would you like to be a part of a fast growing Commercial Corporation that have tripled in size over the past 2 years? This is your chance to join a dynamic Tax team in Mclean, VA and put your Sales and Use Tax skills to good use. This role is responsible for maintaining and ensuring tax compliance for all 300 office locations. We are looking for a highly...

  • Expert C++ Developer

    2 days ago

    Vienna, United States Alarm.com Full time

    Alarm.com is a rapidly expanding technology company developing innovative cloud and device solutions across a wide range of cutting-edge technologies that provide a unified, connected service to millions of residential and commercial properties in the US and abroad. We are looking for a talented and passionate Senior Embedded Software Engineer who is an...

  • Tax Senior Manager | Asset Management

    3 weeks ago

    Vienna, United States FORVIS Full time

    Description & Requirements As a FORVIS Tax Senior, you will have the opportunity to lead and develop a team in tax, while also providing an unmatched client experience. If you have experience with tax advisory services, tax compliance, and tax provision to a diversified client base, this is the position for you! How you will contribute: Provide tax...

  • Tax Senior Associate

    3 weeks ago

    Vienna, United States FORVIS Full time

    Description & Requirements As a Tax Senior Associate at FORVIS, you value working closely with others to plan for the future and to help successful companies and their owners avoid surprises, coordinate tax strategies, and grow. You will provide authentic support to your teammates and clients and communicate regularly with them to understand their...

  • Android NDK Engineer

    2 days ago

    Vienna, United States Alarm.com Full time

    A rapidly expanding, entrepreneurial technology company, Alarm.com, is seeking an ambitious, talented, Senior Embedded Software Engineer specializing in Android NDK for the Device Engineering team to help us define the future of the Internet-of-Things for residential and commercial properties by creating and integrating devices that connect with our robust...

  • Licensed Mortgage Loan Officer

    3 weeks ago

    Vienna, United States EmpowerHome Mortgage Full time

    Description Are you an experienced Mortgage Loan Broker looking for a new opportunity? We are seeking an experienced and detail-oriented Mortgage Loan Broker to join our dynamic team at our headquarters in Chantilly, VA. At EmpowerHome Mortgage, we believe in providing a supportive environment that removes obstacles, allowing our team members to thrive. If...

  • Senior Vice President, Procurement

    1 week ago

    Vienna, United States Navy Federal Full time

    TrendingJob Description To lead and provide strategic oversight for the Procurement and Vendor Management department including acquisition planning, contract negotiations, and contract administration/management, to include third-party risk management for Navy Federal Credit Union. To align the Navy Federal Credit Union Procurement strategy with the business...

  • Senior Vice President, Procurement

    2 weeks ago

    Vienna, United States Navy Federal Full time

    Trending Job Description To lead and provide strategic oversight for the Procurement and Vendor Management department including acquisition planning, contract negotiations, and contract administration/management, to include third-party risk management for Navy Federal Credit Union. To align the Navy Federal Credit Union Procurement strategy with the business...

  • Rehab Nursing Tech/Nursing Assistant

    3 weeks ago

    Vienna, United States Encompass Health Full time

    Job DescriptionJob DescriptionCompensation Range $15. 00 - $20. 00 / hourCompetitive pay based upon years of experience and applicable certifications, with competitive shift differential!Extra attention to detailExceptional outcomesBE THE CONNECTION.Your role as a rehab nursing technician (CNA or LNA) lets you be the connection between dedication to detail...

  • Rehab Nursing Tech/Nursing Assistant

    3 weeks ago

    Vienna, United States Encompass Health Full time

    Job DescriptionJob DescriptionCompensation Range $15. 00 - $20. 00 / hourCompetitive pay based upon years of experience and applicable certifications, with competitive shift differential!Extra attention to detailExceptional outcomesBE THE CONNECTION.Your role as a rehab nursing technician I lets you be the connection between dedication to detail and patient...

  • Operational Risk Analyst

    3 weeks ago

    Vienna, United States Seneca Resources Full time

    One of our top clients is hiring an Operational Risk Analyst:Location: Hybrid in Vienna, Virginia - 2 days/week onsiteWork Authorization: US Citizens, Green Card Holders, TN Visa, Green Card EAD's.Description: Maintain and update Operational Risk procedural manuals, job aides, and tools. Assist in overseeing the most complex and highly specialized risk...

  • Operational Risk Analyst

    3 weeks ago

    Vienna, United States Seneca Resources Full time

    One of our top clients is hiring an Operational Risk Analyst: Location: Hybrid in Vienna, Virginia - 2 days/week onsite Work Authorization: US Citizens, Green Card Holders, TN Visa, Green Card EAD's. Description: Maintain and update Operational Risk procedural manuals, job aides, and tools. Assist in overseeing the most complex and highly specialized...