Clinic Assistant

3 weeks ago

Appleton, United States Rogers Behavioral Health Full time

The Clinic Assistant performs receptionist and billing responsibilities related to clinic operations; coordinates patient information, maintains confidentiality of patient files, and coordinates billing functions with central offices.

Hours: Mon-Fri 11:30am-6:00pm

Job Duties & Responsibilities:
Perform departmental clerical and receptionist functions timely and accurately.
- Communicate messages to others timely and accurately.
- Answer telephones in a courteous manner within three (3) rings, and direct calls appropriately.
- Greet and screen visitors and assist in meeting requests for information.
- Type general messages for the department.
- Make appointments for the unit.
- File documents in the unit manuals and resource areas.
- Copy documents for unit staff.
- Sort and distribute mail.
- Maintain the filing system and ensure that needed forms are readily available.

Perform departmental billing functions timely and accurately.
- Produce complete and accurate claims.
- Prepare the Hospital deposit worksheet, the bank deposit ticket, and scanning all checks.
- Balance accounts receivable and prepare deposit reconciliations.
- Prepare professional, all-inclusive fee bills for submission to Accounts Payable.
- Prepare vendor bills for submission to providers.
- Post payment denials of insurance Explanation of Benefits into the billing system.
- Type and log hospital and physician payments into Excel spreadsheet.
- Assist with producing and mailing monthly statements.

Maintain medical records in a functional, detailed, and accurate manner.
- Review all active medical records for filing needs, correct placement of forms, and new orders to be transcribed.
- File laboratory and other diagnostic reports in an accurate and timely manner.

Maintain appropriate supplies for the unit and enter charges for patient-specific supplies and treatments.
- Sign out and distribute supplies in a fiscally prudent manner.
- Anticipate and arrange for department supplies to avoid interruptions in patient care or complaints from caregivers.
- Place weekly food orders.
- Facilitate communication and assist in providing information to patients, families, visitors, and health care providers.
- Report relevant information to the manager, appropriate health care provider or department.
- Prioritize tasks and demonstrate ability to organize workload.
- Respond to requests from physicians, patients, families, visitors, and health care providers. Take appropriate action.
- Respond to codes and crisis situations as needed, under the direction of clinical staff.
- Assist with patients at arrival and departure times under the direction of clinical staff.

Participate in Hospital committees, meetings, and team projects.
- Demonstrate punctuality and preparedness.
- Actively participate in discussions; be prepared to discuss agenda topics.
- Contribute in a positive, solution-focused manner.
- Share results of committee work at unit meetings and/or in other venues.

Facilitate intra-department communication and oversee patient care and safety.
- Promote a team environment by example and by participating in workload completion, when necessary.
- Interact with employees, physicians, and the public in a sensitive, positive manner.
- Understand and use the Human Resources policies and procedures manual.
- Serve as a positive customer-service role model by greeting all that approach for assistance.
- Attend department meetings, participate in communication, contribute to problem resolution, and take minutes, when needed.
- Facilitate accurate exchange of information.
- Help with system and other changes in a timely fashion.
- Contribute to refining systems for direct feedback to unit staff, communication book, interdisciplinary report, memos, and memo boards.
- Identify problems and/or potential problem areas and work cooperatively with other departments to resolve system problems.

Attend and participate in Hospital activities.
- Demonstrate responsibility and initiative by attending all mandatory in-services.
- Participate in fire drills, evacuations, and emergency codes when circumstances exist.
- Perform duties as directed by the day treatment manager.

Use computers and software to complete job responsibilities requiring written documents.
- Know and use standard office software platforms and electronic medical records system.
- Assist the manager and department staff by preparing documents and minutes.

Additional Job Description:
Education/Training Requirements:

- Eighteen (18) years of age, or older.
- High school diploma required.
- Graduate of a two-year medical billing/coding program is strongly preferred.
- Proficiency with electronic health record software is required; Cerner is preferred.
- Previous experience working in a psychiatric setting is preferred.
- Valid Florida driver’s license: will be required to have driving record approved by Rogers Memorial Hospital’s insurance carrier.
- Basic knowledge of equipment utilized

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