Project Coordinator

4 weeks ago

Chicago, United States DDB Chicago Full time

**About Us**

DDB Chicago is a communications agency dedicated to making creative work that works.

We believe in the power of creativity to create the change we want to happen in the world and develop audacious and famous ideas for our clients that help to grow their businesses and shape culture by driving behavior change at scale.We are a global network of agencies who believe firmly in respect, kindness, openness, self-expression, and creativity, making spaces for the lived and learned experiences of all our people, and helping them to be the best they can be. We are intellectually curious about difference, embracing change for the better, and are committed to opposing injustice and constantly challenging the status quo. We are a place packed with the energy and passion to make things happen.

At DDB, our Project Coordinators are the support for getting our work completed on time, on budget, and within scope. Our Project Coordinators are the hub that drives all work through our processes. The Project Management team sets the bar for problem solving and decisiveness across the agency team and functional groups to effectively lead the team to the best outcome for our clients.

Client: US Army via TeamDDB

TeamDDB is an integrated agency team composed of 8 Omnicom agencies and one outside research agency (i.e. Fors Marsh Group). TeamDDB is exclusively dedicated to servicing the US Army's Recruitment Mission. DDB is the prime agency, positioning it as the leader and chief integrator of the group. TeamDDB is approximately 250 people strong, headquartered in Chicago but with local teams across the country and a few agency specialists in Washington DC and Houston.

**Responsibilities**
- Project Integration Management- Keen understanding of integrating multi-agency and -discipline team across a project.
- Responsible for project communications and process adherence across multi-agency and -discipline teams.
- Project Scope Management- Responsible for understanding project scope and preventing scope creep.
- Identify shifts in timing, deliverables, and resources while communicating potential impacts.
- Project Schedule Management- Develop and manage project timelines based on hour needed to complete the deliverables required.
- Able to break project down into small pieces (stages) and understand the deliverables at each stage.
- Project Cost Management- Determine and manage project burn reporting with finance team including tracking, mitigating, and reporting.
- Partner with finance, account, creative, and production teams to ensure tracking of budget, burn, and hours is accurate and within scope.
- Ensure client billing is accurate by tracking, reporting, evaluating, and controlling projects.
- Partner with finance and account to review and evaluate subcontractor activities, burn, and invoicing for accuracy and reasonableness.
- Project Quality Management- Working with Quality Control lead, ensure process, documentation, reporting, and other enhancements are enacted as needed in order to ensure client satisfaction and optimal product delivery.
- Project Resource Management- Engage and manage appropriate talent and resource allocation at all project stages.
- Demonstrate strategic thinking for resourcing all projects.
- Project Risk Management- Manage and communicate with risk management tools on a daily basis.
- Ability to perform qualitative and quantitative risk management with skill and confidence. Ability to accurately articulate risk management/mitigation plans and escalate high risk issues with management.
- Define, manage, and mitigate risks, including taking a proactive, approach to solve issues before they arise or manage as they come up.
- Project Communication Management- Ensure involvement of the appropriate teams during each project phase.
- Drive open and honest communications across all teams to ensure no roadblocks in projects.

**Qualifications**
- 2-3 years of project management/coordination experience within an advertising agency or with multi-agency teams across disciplines.
- Solid track record of successfully leading projects from initiation to completion on time, on budget, and within scope, including resource management across disciplines.
- Complete understanding of principles of marketing and communications planning, including strategy, creative, and production practices.
- Advertising agency experience huge plus.
- Experience in managing project-based type contracts (vs. retainer).

**What We Offer**
- Competitive Salary
- ️Comprehensive medical, dental, and vision plans
- ️Generous Time Off
- Paid parental leave
- Tuition Reimbursement
- Family Planning Assistance
- Stock Discounts
- Transit Discounts
- LinkedIn Learning Access
- Employee Assistance Programs
- Please let us know should you require any additional support or assistance through the recruitment process._
- DDB is an equal opportunities employer and will never favor or discriminate against anyone based on their age, g

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