Executive Assistant

2 weeks ago

Inglewood, United States Centinela Youth Services Full time

The mission of Centinela Youth Services, Inc. (CYS) is to strengthen families and communities by empowering youth to resolve conflicts and overcome obstacles in order to become successful students and contributing adults. CYS is a 501c3 non-profit, restorative justice organization established in 1975. CYS operates a variety of innovative programs proven to increase student performance and reduce school dropout rates, gang involvement, youth violence and crime which ultimately helps preserve families. CYS is leading innovation that is transforming youth justice in LA and the state, with a commitment to both youth development and serving victims of youth crime, while impacting systemic change to end the school-to-prison pipeline. CYS is also providing leadership to critical juvenile justice reform in LA County and is growing rapidly as a result.

**Compensation**

This is a nonexempt full-time position, including benefits. Salary is commensurate with experience. All full-time employees are invited to participate in the company’s health benefits package after completing the 60-90-day employment introductory period. Our benefits program includes select health plans and dental plans at 100% cost reimbursement (for employee only), vision insurance, time off accruals and holiday pay.

**Work Location**

This position will require both remote work and time in our Inglewood, CA office.

**Minimum Qualifications**
- Excellent verbal and written communication skills. Excels in communicating clearly and professionally with internal and external customers.
- Strong customer service skills, with a proven track record of actively seeking to support both peers and organization leaders.
- Presentation skills - both oral and written.
- Excellent interpersonal and conflict resolution skills.
- Excellent organizational skills and attention to detail including the ability to help others stay organized.
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent use of technology, especially Microsoft (365, Word, Excel, PowerPoint, Outlook,
- Familiar with basic office equipment (i.e., fax machines, copier, etc.)
- Adept at learning new technologies.
- Strong analytical and problem-solving skills; ability to make decisions using available resources and sound judgment.
- Ability to prioritize tasks and retrieve information quickly and efficiently.
- Ability to act with integrity, professionalism, discretion, and confidentiality.
- Ability to work effectively as part of a team to achieve established outcomes.
- Must be able to commute to various locations within the Southern California area.
- Bilingual capability in English & Spanish is preferred.
- Must be able to pass background clearances.
- Must possess a valid California driver’s license, have use of a motor vehicle and be able to provide evidence of automobile liability insurance.

**Education and Experience**
- Bachelor’s degree in Business Administration/related field or the equivalent combination of education/experience.
- At least three years of executive-level administrative related experience is preferred.

**General Functions and Responsibilities**

This position reports to the Executive Director and Programs Director. The Executive Assistant will support leadership in the effective execution of the CYS Mission and Programs. This includes but is not limited to providing administrative and clerical services, short-term project support or leadership, and coordination of key stakeholders including staff, volunteers, and Board members.

Under the supervision of the Executive Director and Program Director, the duties of the Executive Assistant include, but are not limited to the following:

- Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other departments, the public, and outside agencies; coordinate and arrange special events as assigned; particularly Board of Director activities.
- Support the Executive Director and Program Director in key projects as assigned.
- May represent assigned leadership by attending meetings in the leader’s absence and speaking on their behalf.
- Assist the general public, staff, and outside groups and agencies by providing information related to specific program area of assignment; receive office and telephone callers; respond to complaints and requests for information relating to assigned responsibilities; refer callers to appropriate staff for further assistance as needed.
- Compile, prepare, and enter data into a computer from various sources; verify data for accuracy and completeness; assist in the compilation of reports.
- Maintain accurate and up-to-date office files and records for assigned areas; prepare and monitor various logs, accounts, and files for current and accurate information.
- Monitors inventories of supplies and materials; prepare purchase requisitions and requests for payment in coordination with CYS Administra

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