Bookkeeper

**Bookkeeper Part-Time (30 hours per week)**

**Chester County OIC**

**Position**

The bookkeeper plays a critical role in partnering with the senior leadership team in strategic decision making and operations as Chester County OIC continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

**Responsibilities**
- Day to Day accounting responsibilities for accounts receivable, accounts payable, account reconciliation, bi-weekly invoicing, managing petty cash & company credit card transactions, etc.
- Responsible for processing bi-weekly payroll, preparing all reports, updating the payroll system with any changes required.
- Coordinates facility maintenance for the site, reviews security footage, and handles office administration (supply orders, event planning, updating records, etc.)
- Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
- Coordinate the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
- Assist with the annual budgeting and planning process in conjunction with the President & CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
- Oversee the organizational cash flow and forecasting and notify senior leader of concerns.
- Manager vendor contracts and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Recommend updates of any necessary business policies and accounting practices
- Effectively communicate and present the critical financial matters to the board of directors.
- Complies with federal, state, and local legal requirements by understanding requirements, ensuring adherence to requirements, filing reports, and advising management of actions needed.

**Qualifications**
- Minimum of a Bachelor's degree in Business, Accounting, Finance, or related field.
- At least 2-3 years of overall professional experience; ideally 4 years of broad financial and operations experience preferred.
- Must have intermediate excel skill level.
- Must have experience with QuickBooks Online.
- Ability to translate financial concepts to - and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
- Experience with grants management preferred.
- Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
- Commitment to training programs that maximize individual and organization goals across the organization.
- A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multi-tasker with the ability to wear many hats in a fast-paced environment
- Personal qualities of integrity, credibility, and dedication to the mission of Chester County OIC
- This is a part-time position 30 hours per week Monday-Thursday, and remote Fridays.

Pay: From $20.00 per hour

Expected hours: 30 per week

**Benefits**:

- Flexible schedule
- Paid training

Experience level:

- 2 years

Application Question(s):

- Do you have experience with QuickBooks Online?

**Experience**:

- Bookkeeping: 1 year (preferred)

Ability to Relocate:

- Coatesville, PA 19320: Relocate before starting work (required)

Work Location: In person