Athletics Operations Manager

3 weeks ago

Lakeville, United States The Hotchkiss School Full time

**Department**:Athletic Department

**FLSA**: Non-Exempt

**Job Designation**: Full-time Staff

**Schedule**: Calendar year, 12-months, Mon-Fri 8:00 am-3:00 pm, 35 hours/week, some evening and weekend work required

**Reports to**: Director of Athletics

**Travel**: None/rare

Are you a motivated and capable administrative professional with experience managing operations? Do you feel a strong sense of accomplishment in streamlining processes and not missing details? Do you want to be part of a fun and dynamic team who care deeply about their work? If so, you may be the Operations Manager we are looking for

***

The Athletics Operations Manager supports the Athletics Department by developing and implementing effective systems to ensure the office, events, games, and tournaments run smoothly. This person is the point of contact for athletic logistics, data management, and office administration. They ensure the athletic office operates effectively and efficiently by developing and maintaining systems for game and travel logistics and general office administration. Given the high degree of collaboration between the Athletics programs, the incumbent is required to work on campus.

The Athletics Operations Manager works independently as well as a team member while maintaining a safe and friendly working environment. Responsibilities vary and may include special projects and event setup. They are accountable for high-quality job performance in support of the best interests of The Hotchkiss School.

**ESSENTIAL FUNCTIONS**:
**Game and Travel Logistics**
- Responsible for uploading and maintaining all team schedules per season on the school’s external website.
- Schedule all officials per season and confirm all assignments on Arbiter, a scheduling management tool.
- Collaborate and contribute towards uploading vehicle (Fleet) reservations for the fall, winter and spring seasons.
- Oversee all overnight athletic travel, including preseason and postseason trips.
- Assist coaches with travel arrangements, making hotel, car rentals, paying registration fees, arranging payment of per diem, mileage reimbursement and other travel or conference-related expenses.
- Assigning meal cards for away teams when appropriate.
- Assist in developing and maintaining a guide for coaches who travel with teams (e.g. pre-season, mid-season, or out-of-season trips).
- Collaborate with the off-campus travel task force to encourage, progress and improve travel experiences for athletes and coaches.

**Athletic Office Administration**
- Assist in facilitating communications between parents, faculty, students, and administrators with regard to athletic scheduling, officials, incoming and outgoing mail, phone calls, etc.
- Coordinate with the Business Office in compliance with all outside officials & ensure timely payment.
- Collaborate and contribute toward planning and implementing athletic banquets, receptions and tournaments, including award ordering and updating the database with award recipients.
- Collaborate and contribute toward managing athletic awards and creating season summaries (fall, winter and spring) to ensure accurate record-keeping in the SIS (currently Minerva) as well as on the School’s external website.
- Collaborate and contribute toward producing certificates for each awards season (Coaches Award, Career Certificates, Founders All League, New School Record, etc.).
- Partner in maintaining all office supplies including official athletic department stationary, all school certificates and league certificates.
- Other duties as needed or assigned.

**QUALIFICATIONS**:

- Associate’s degree or combination of education and experience;
- Successful administrative experience;
- Excellent organizational skills and detail-oriented, ensuring accuracy;
- Ability to set priorities, meet deadlines and manage projects effectively;
- Proficiency with technology, able to adapt and learn new technology as needed;
- Excellent communication skills, both written and oral;
- Ability to collaborate in a team environment;
- Ability to work well with a variety of people from various backgrounds;
- Ability to persist to ensure thoroughness and work independently and proactively.

**PHYSICAL CONDITIONS**
- Work is conducted primarily in an office environment.
- Operates keyboard, and computer.
- Moderate to frequent lifting/carrying up to 25 pounds.
- Moderate to frequent standing and stooping, mostly when assisting with events and productions.
- Must be able to traverse between the office and various areas of the athletic and campus facilities.

**_ The Hotchkiss School is an equal opportunity employer _**_and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms and conditions o

  • Associate Director of Athletics

    2 weeks ago

    Lakeville, Connecticut, United States Faculty & Fellow Full time

    The Hotchkiss School seeks an organized, detail-oriented, enthusiastic individual who works well collaboratively. This individual will have experience working in an athletic department in a high school setting. The Associate Director of Athletics position involves implementing a program to develop leadership skills among team captains, supporting coaches,...

  • Associate Director of Athletics

    7 days ago

    Lakeville, United States The Hotchkiss School Full time

    **Department**:Athletic Department **FLSA**:Exempt **Designation**:Faculty, eligible for School-sponsored housing with residential responsibilities **Schedule**:Full Time, 10-month schedule **Reports to**:Director of Athletics **Travel**:Limited *** The Hotchkiss School seeks an organized, detail-oriented, enthusiastic individual who works well in a...

  • Director of Athletic Performance and Fitness

    2 weeks ago

    Lakeville, United States Staff & Summer Fellow Full time

    Department: Athletic Department FLSA: Exempt Designation: Staff Schedule: 10 months; Work flexible hours including weekends & holidays. Reports to: Director of Athletics Travel: Limited POSITION SUMMARY: Supervise all fitness areas in the Mars Athletic Center (MAC) and coach three seasons of the strength and conditioning program for two-sport varsity...

  • Director of Athletic Performance and Fitness

    1 month ago

    Lakeville, United States Staff & Summer Fellow Full time

    Department:Athletic Department FLSA:Exempt Designation:Staff Schedule:10 months; Work flexible hours including weekends & holidays. Reports to:Director of Athletics Travel:Limited POSITION SUMMARY: Supervise all fitness areas in the Mars Athletic Center (MAC) and coach three seasons of the strength and conditioning program for two-sport varsity athletes....

  • Operations Manager

    2 weeks ago

    Lakeville, United States Warren Trask Company Full time

    **About Us**:Warren Trask is a well-established building materials distribution company celebrating its 100th year in business. With a focus on innovation and excellence, we strive to provide quality materials and a high level of customer service. As we continue to expand our operations, we are seeking a highly skilled Operations Manager to join our team and...

  • Assistant Operations Manager

    2 months ago

    Lakeville, United States Boise Cascade Company Full time

    The Assistant Operations Manager is responsible for the yard, warehouse, trucking, maintenance, and safety program functions. Manages the order fulfillment, "will call", and on-time delivery functions including product selection, loading, and transpo Operations Manager, Operations, Manager, Assistant, Transportation, Manufacturing, Warehouse

  • Operations Manager

    2 weeks ago

    Lakeville, Minnesota, United States MDS Staffing Full time

    7-7-23 Operations Manager Duties & Responsibilites Receive customer RFQ's for quoting. Receive customer orders, initiate order entry and assist in interpretation of drawings and manufacturing process. Establish priority of jobs in production schedule. Assist Production Supervisor in manpower and workflow. Keep track of bulk inventory of steel and aluminum...

  • Assistant Operations Manager

    2 months ago

    Lakeville, United States Boise Cascade Full time

    Boise Cascade has been in the business of manufacturing wood products and distributing building materials for over half a century. Today we're one of the largest manufacturers of plywood and engineered wood products in North America - and the only wholesale stocking distributor for building products that can service the entire United States. Because our...

  • Assistant Operations Manager

    4 weeks ago

    Lakeville, United States Boise Cascade Full time

    Boise Cascade has been in the business of manufacturing wood products and distributing building materials for over half a century. Today we're one of the largest manufacturers of plywood and engineered wood products in North America - and the only wholesale stocking distributor for building products that can service the entire United States. Because our...

  • Assistant Operations Manager

    2 months ago

    Lakeville, United States Boise Cascade Company Full time

    Job DescriptionJob DescriptionBoise Cascade has been in the business of manufacturing wood products and distributing building materials for over half a century. Today we’re one of the largest manufacturers of plywood and engineered wood products in North America – and the only wholesale stocking distributor for building products that can service the...

  • Assistant Operations Manager

    4 weeks ago

    Lakeville, United States Boise Cascade Company Full time

    Job DescriptionJob DescriptionBoise Cascade has been in the business of manufacturing wood products and distributing building materials for over half a century. Today we’re one of the largest manufacturers of plywood and engineered wood products in North America – and the only wholesale stocking distributor for building products that can service the...

  • Customer Operations Manager

    2 weeks ago

    Lakeville, Minnesota, United States Michael Foods Full time

    Business Unit Overview Headquartered in Lakeville, Minn., Post Consumer Brands, a business unit of Post Holdings, Inc., is dedicated to providing people and their pets with delicious food choices for every taste and budget. The company's portfolio includes beloved brands such as Honey Bunches of Oats, PEBBLES, Grape-Nuts and Malt-O-Meal cereal, and Peter...

  • Associate Manager, Operations Planning

    3 weeks ago

    Lakeville, United States Ocean Spray Full time

    Ocean Spray is hiring for a(n) Associate Manager, Operations Planning! We’re a team of farmers, thinkers, creators, and doers. Whatever your title, whatever your role — it always comes back to this: we’re a farmer-owned co-op where everyone rolls up their sleeves to get the job done. Three maverick farmers started it all — and we’ve been making our...

  • Manager Marketing Operations

    1 month ago

    Lakeville, United States Compeer Financial Full time

    Compeer Financial is seeking collaborative, innovative and dynamic professionals to be a part of our Top Workplace culture! Tell me more about this opportunity. Position Overview: This position is responsible for operationalizing integrated marketing plans by executing data segmentation, campaign implementation, optimizing initiatives leveraging martech...

  • Manager Marketing Operations

    4 weeks ago

    Lakeville, United States Compeer Financial Full time

    Compeer Financial is seeking collaborative, innovative and dynamic professionals to be a part of our Top Workplace culture! Tell me more about this opportunity. Position Overview: This position is responsible for operationalizing integrated marketing plans by executing data segmentation, campaign implementation, optimizing initiatives leveraging martech...

  • Manager Marketing Operations

    4 weeks ago

    Lakeville, Minnesota, United States Compeer Financial Full time

    \r\tCompeer Financial is seeking collaborative, innovative and dynamic professionals to be a part of our Top Workplace culture\r\t\r\tTell me more about this opportunity.\r\t\r\tPosition Overview:\r\tThis position is responsible for operationalizing integrated marketing plans by executing data segmentation, campaign implementation, optimizing initiatives...

  • Manager Marketing Operations

    1 month ago

    Lakeville, Minnesota, United States Compeer Financial Full time

    \r\tCompeer Financial is seeking collaborative, innovative and dynamic professionals to be a part of our Top Workplace culture\r\t\r\tTell me more about this opportunity.\r\t\r\tPosition Overview:\r\tThis position is responsible for operationalizing integrated marketing plans by executing data segmentation, campaign implementation, optimizing initiatives...

  • Branch Operations Supervisor

    1 month ago

    Lakeville, United States LaSalle Network Full time

    Our partner, an industrial distribution and manufacturing company, is immediately seeking a Branch Operations Supervisor for their Lakeville, MN office. The Branch Operations Supervisor will be responsiblefor timely compilation and maintenance of performance metrics for the facility and its personnel. Branch Operations Supervisor Responsibilities: Lead,...

  • Branch Operations Supervisor

    2 months ago

    Lakeville, United States LaSalle Network Full time

    Our partner, an industrial distribution and manufacturing company, is immediately seeking a Branch Operations Supervisor for their Lakeville, MN office. The Branch Operations Supervisor will be responsiblefor timely compilation and maintenance of performance metrics for the facility and its personnel. Branch Operations Supervisor Responsibilities: Lead,...

  • Branch Operations Supervisor

    4 weeks ago

    Lakeville, United States LaSalle Network Full time

    Our partner, an industrial distribution and manufacturing company, is immediately seeking a Branch Operations Supervisor for their Lakeville, MN office. The Branch Operations Supervisor will be responsiblefor timely compilation and maintenance of performance metrics for the facility and its personnel. Branch Operations Supervisor Responsibilities: Lead,...