Executive Assistant

2 weeks ago

Washington, United States Gravity Research Full time

We are seeking an **Executive Assistant** to support the of President-National Journal Research and Chief Financial Officer in Washington, DC. The assistant will need to be exceptionally organized and communicative, a masterful problem-solver, and a collaborative team player.

This Executive Assistant is a dynamic role that supports senior leaders in fulfilling their business development, research, and strategic consulting functions within a growing media, research and consulting enterprise.

National Journal is a premier research and insights company committed to helping organizations effectively navigate Washington. Best known as one of Washington’s most trusted media brands for nearly 50 years, our expertise is unmatched with teams of specialists dedicated to government affairs, communications, and political research, in addition to exceptional journalism. Our mission is to equip the thousands of government and business leaders in the nation’s capital with the intelligence, insights, and connections they need to save time, increase efficiency, and deliver success.

**Your responsibilities will include**:

- Work across the company to support executives with workflow, task management, and prioritization
- Manage coordination of schedules and meetings, for the President-National Journal Research and Chief Financial Officer
- Coordinate team meetings: prepare agendas, facilitate pre-read documents, take notes, and actuate follow-up items
- Receive and handle confidential information, and maintain confidentiality of private and sensitive information
- Coordinate, draft, and distribute company-wide newsletters and correspondence
- Coordinate knowledge management by creating and maintaining databases and shared drives
- Perform assorted administrative tasks such as expense reconciliation and invoice processing
- Support planning and execution of company events
- Friendly, a self starter, and eager to deliver on customer service. You are passionate about organization, strategy, and efficiency.
- High level organization and time management skills with the ability to be proactive, effectively prioritize tasks and efficiently respond to urgent requests
- Strategically minded; you are constantly thinking of creative solutions to improve workplace processes.
- Detail-oriented and professional in coordinating schedules, meetings, and tracking dates.
- A problem-solver who is praised for your attention to detail. You live for organization. You find it satisfying to put things into a system - both data on a computer and physical inventory.
- Action-oriented; you have no problem checking off items from your to-do list and are ready to help others when they need it without being directed to do so. You have experience working on projects with little supervision.
- An excellent written and oral communicator; you have excellent interpersonal skills
- Creative thinking and resourcefulness in problem-solving
- Flexible and a fast learner; you are willing and able to take on new tasks and successfully execute them
- Prodigious work ethic and spirit of generosity
- Active contributor to a diverse and inclusive workplace

**Minimum Qualifications**:

- Experience prioritizing multiple projects
- A calm, cool, and collected mind—a constitution that affords “grace under fire”—coupled with a personality inclined toward perpetual positivity and kindness
- Ability to adapt and think quickly in an environment of change
- Experience with Google Apps, Microsoft Office, specifically Microsoft Powerpoint

**Preferred Qualifications**:

- Bachelor's Degree
- Industry experience: Government Affairs/ Media

**Employment Type**: Full-time

**Compensation**: The salary range for this role is $45,000-$53,000 (commensurate with experience)

**Location**:This job is based in Washington, DC. National Journal is operating on a hybrid basis, with employees required to be in the office every Tuesday, Wednesday, and Thursday. During the month of August 2024, National Journal teams will be fully remote.

**About Us**

Across National Journal Group, generally, the firm looks for two “pillar gifts” in you, and everyone else. In all of us, these are more aspirational than actual, but they are central in our intentions
- **Force of Ideas**:At the center of National Journal Group work are the ideas within our writing. We believe that ideas - to the good and not - have consequences. Our highest work is bringing rigor, insight, intellectual honesty, to that ultimate purpose of separating the bad from the good, and giving voice to the latter.
- ** Spirit of Generosity**: National Journal Group seeks in its ranks a spirit of generosity - a natural disposition in each colleague toward service and selfless conduct. National Journal Group writing should be cut from the same cloth -critical on the merits but informed by charity and forbearance in measuring motive and personal character.

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