Program Coordinator

3 weeks ago

Hollister, United States Central Coast YMCA Full time

**SUMMARY**:Under the guidance of the Youth Development Director, the Program Coordinator is tasked with the leadership of YMCA programs, specifically focusing on YMCA Camp, Afterschool programs, and Sports programming. This role involves managing the achievement of goals and objectives across Administration, Human Resources Management, Fiscal Management, and Program Development, all in line with the policies and bylaws of the Central Coast YMCA.

**ESSENTIAL DUTIES and RESPONSIBILITIES**

**I. ADMINISTRATION**
- Works within the plan set by the Youth Development Director to plan, implement, supervise, lead, facilitate and/or participate with enthusiasm in youth activities which results in personal growth for program participants.
- Provides direct leadership to assigned programs, working to provide a safe, caring, stimulating environment for participants and YMCA staff.
- Produces monthly written curriculum, snack menu and staff schedule, including adjustments for teacher workdays, early dismissal, staff meetings, and training.
- Sets appropriate physical and behavioral limits on the behavior of staff and participants. Effectively deals with negative participant behavior without physical or abusive verbal punishment. If such behavior continues, monitors, and record such behavior. Immediately report any consistent or extreme behavior problems to the Youth Development Director.

II. HUMAN RESOURCES
- Manages the Human Resources Cycle (Selection, Recruitment, Orientation, Training, Supervision and Recognition) for all program staff under their supervision.
- Works with the Youth Development Director on staff performance reviews, setting and monitoring accomplishments of staff performance standards, and conducting 1-to-1 supervisory meetings.
- Conducts branch-related training for all YMCA Camp and Afterschool program staff designed to increase awareness of and compliance to established national YMCA Program Standards.
- Works with the Youth Development Director and the Central Coast YMCA Program Task Forces to develop and implement a standardized orientation process for all staff in departments under their supervision.
- Ensures accurate completion and submission of all time records for staff under their supervision.

III. FISCAL MANAGEMENT
- Keeps monthly and annual budgeted expenses related to staff and supplies within limits.
- Maintains inventory of and orders supplies for YMCA Camp and Afterschool programs.
- Helps collect payments from families, following the procedure provided by the Youth Development Director.

**IV. PROGRAM DEVELOPMENT**
- Manages the development, distribution, collection and analysis of participant evaluations to measure satisfaction in program. Uses information from program evaluations to improve program effectiveness, involving staff, parents, and participants.
- Works with the Youth Development Director to develop new programs for youth.
- Communicates with participants and parents of participants over behavioral and logístical issues.
- Assesses needs and ensures that program objectives are met.
- Maintains current and accurate records on enrollment, attendance, behavioral concerns, payment contracts, and emergency forms for each participant prior to and throughout participation.

**V. GENERAL**
- Arrives on time for scheduled work shifts and performs work duties the entire shift.
- Substitutes for program staff when needed.
- Works with the Youth Development Director to develop and follow a plan for professional development.
- Aids in membership retention by providing friendly, caring service to members, participants, volunteers and other staff members.
- Refers to anything that appears out of the ordinary to the Youth Development Director.
- Reports all accidents to Youth Development Director, without exception.
- Follows all Central Coast YMCA and branch policies and procedures.
- Acts in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities. Ensures coworkers and participants do the same.
- Conducts self in a manner that reflects credit on the Central Coast YMCA and encourages others to do the same.
- Helps to set-up and clean up for projects, activities, meals and any other housekeeping duties as assigned.
- Serves as a positive role model and provides, by example and leadership, motivation and direction to all Central Coast YMCA participants.
- Embraces the asset-building approach to healthy youth development and incorporates asset development into all aspects of their work.
- Develop positive relationships with families of participants through consistent, professional communication.
- Attends, participates and promotes site staff participation in branch and association-wide staff training events.
- Performs other duties as assigned.

**QUALIFICATION REQUIREMENTS**: To perform this job successfully, an individual must be able to perform each essential duty sa

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