Executive Assistant to CEO

2 weeks ago


Colts Neck, United States Maven Collectiv Full time

**About Us**:
Maven Collectiv and Erbe Steel are husband and wife ventures that need support with day-to-day operations. As we expand, we're looking for an Executive Assistant to provide personalized administrative support to our founders in a well-organized and timely manner.

As an Executive Assistant, you will work directly with the founders, assisting in daily office needs and managing our companies' general administrative activities. This role requires a highly organized and adaptable individual who can balance personal tasks for the founders alongside broader business needs.

**Responsibilities**:

- **Manage Scheduling**: Coordinate meetings, appointments, and travel arrangements for the founders.
- **Gatekeeping and Coordination**: Ensure optimal use of the founders’ time by managing their schedules and priorities.
- **Personal and Family Scheduling**: Assist with scheduling personal and family activities as required.
- **Office Management**: Organize and maintain the office's filing system.
- **Report and Presentation Preparation**: Prepare reports and presentations for internal and external use.
- **Liaison**: Communicate with clients, suppliers, and other staff members.
- **Regular Reporting**: Assist in the preparation of regularly scheduled reports.
- **Document Handling**: Handle confidential documents, ensuring they remain secure.
- **Additional Support**: Perform other duties as assigned to support the founders.

Qualifications:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Excellent knowledge of MS Office and proficiency in English.
- Outstanding organizational and time management skills.
- Ability to multitask and prioritize daily workload.
- High-level verbal and written communication skills.
- Discretion and confidentiality.

What We Offer:

- A dynamic and challenging work environment.
- Opportunities for personal and professional growth.

**Job Types**: Part-time, Contract, Internship

Pay: From $20.00 per hour

Expected hours: 5 - 25 per week

**Benefits**:

- Professional development assistance

Schedule:

- Choose your own hours

Work Location: Hybrid remote in Colts Neck, NJ 07722


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