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Medical Education Coordinator

4 months ago

Madison, United States University of Wisconsin–Madison Full time

**Job Summary**:
The Medical Education Office within the UW School of Medicine & Public Health (UW-SMPH) is looking for a Medical Educational Coordinator to work as part of a team of 8 in coordinating a wide variety of program logistics and curricular activities across four years of the MD program. Coordinator responsibilities include working within an academic calendar to schedule students into various didactic and clinical settings, managing evaluation and absence processes, overseeing communication with local and statewide health systems as well as community-based physicians, student services staff and clinical department-based coordinators.

This position must establish and maintain effective working relationships with students, faculty and staff, as well as staff from other health systems and clinics, therefore highly effective interpersonal and communication skills and the ability to demonstrate effective and professional problem solving are essential qualities for success.

Primary tasks include:

- Following an academic calendar, plan for didactic and clinical experiences, including orientations. Build, maintain and coordinate complex student schedules.
- Work with program directors on recruitment of faculty for didactic, assessment or clinical teaching assignments. Coordinate meetings, planning retreats and/or faculty development workshops.
- Facilitate communication with local, regional and statewide healthcare systems in the recruitment of faculty to meet student capacity requirements.
- Facilitate communication with students and faculty regarding program requirements, schedules, calendar changes, administrative processes, evaluations and assessments.
- Build and maintain learning management site (Canvas), utilizing software features such as modules, discussion forums, surveys and more.

**Responsibilities**: Coordinates and contributes to the development and implementation of the administrative activities of a health professions program as outlined in accreditation program requirements and other regulatory agencies. Must utilize fundamental knowledge of these requirements to manage workflow components of the administrative and professional responsibilities for the program's learners while serving as the primary liaison between program or course directors, learners, clinical and basic science teaching faculty, institutional offices, and affiliated teaching sites concerning program matters. Strives to create a welcoming, equitable, and inclusive work environment.
- 5% Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital/clinical setting and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies
- 20% Contributes to the design, development and implementation of curriculum, evaluations and both computer-based and performance-based assessments
- 30% Schedules evaluations, assessments, and teaching sessions, and creates and maintains the academic year calendar and/or clinical rotation schedules
- 10% Maintains accurate records of the curriculum, evaluations, and participation
- 5% Orients department and affiliate site coordinators and teaching faculty to curriculum, policies, and logistics
- 20% Serves as the primary contact for the program, liaising with those directly associated with the program, institutional offices, and affiliated teaching sites, in and out of the state of Wisconsin
- 10% Serves as resource to advise learners of program/institutional policies and procedures

**Institutional Statement on Diversity**:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

**Education**:
Preferred
Bachelor's Degree

**Qualifications**:
Required:

- 1+ years of experience within a higher education setting.
- Experience in managing complex schedules, coordinating program logistics, effective communication, and successfully working with staff at satellite locations.
- Outstanding organizational and time management skills and the ability to meet deadlines

Preferred:

- Understanding of medical education and/or clinic systems
- Experience with distance learning
- Experience with educational program administration platforms and learning management systems.

**Work Type**:
Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-c