Timekeeping Associate

2 weeks ago

Baldwin Park, United States Kaiser Permanente Full time

**Job Summary**:
**Essential Responsibilities**:

- Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with mínimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
- Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
- Resolves problems for local quality control of timekeeping systems (e.g., KP TIME System) by: reviewing pay period adjustments for accuracy; following general directions received to enter data in the TIME system from the paper TIME forms submitted and approving the final time card for submission; collaborating with work team and cross-team peers to address timekeeping irregularities with mínimal supervision; and leveraging a working knowledge of relevant business practices to support the liaison for internal sources regarding Family Medical Leave Act/Leave of Absence (FMLA/LOA) timecard coding and pay discrepancies as needed.
- Analyzes various issues or data to resolve routine and non-routine issues of smaller scope by: following general directions received to review routine and non-routine of factors; printing attendance calendars and analyzing reports for employees that are part of the Centralized Timekeeping Department; and identifying trends with mínimal day-to-day supervision.
- Ensures quality assurance for daily operations by: communicating newly established business processes to clients based on general directions; providing analytical research and program development for the system with mínimal day-to-day supervision; reviewing routine and non-routine internal system controls; and identifying the most appropriate action or procedure from a number of clear alternatives to comply with National Timekeeping and any contract agreements, pay practice standards, and union agreements as established by Labor Relations.
- Ensures that clients have current and accurate documentation (e.g., KRONOS timekeeping and payroll related materials) by: following instructions.
- Conducts audit processes while working with National Timekeeping Compliance/Regional Reports/No-Pay Schedule (NPS) by: following general instructions received; following instructions to perform periodic system and timecard audits for client areas; and reconciling routine and non-routine KRONOS and payroll audits.

**Minimum Qualifications**:

- High School Diploma or GED, or equivalent AND Minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

**Additional Requirements**:

- Knowledge, Skills, and Abilities (KSAs): Written Communication; Interpersonal Skills; Time Management; Service Focus; Conflict Resolution; Computer Literacy; Adaptability.

PrimaryLocation : California,Baldwin Park,Baldwin Park Hospital

HoursPerWeek : 1

Shift : Day

Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun

WorkingHoursStart : 04:00 AM

WorkingHoursEnd : 12:30 PM

Job Schedule : Per Diem

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee

Job Level : Individual Contributor

Job Category : Business Operations

Department : Baldwin Park Med Center - Admin Supp-Nursing Staff Ofc - 0801

Travel : No

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