12-month Administrative Assistant

3 weeks ago

Downingtown, United States Downingtown Area School District Full time

JobID: 5134

**Position Type**:
Support/Administrative Assistant**Date Posted**:
5/24/2024**Location**:
Downingtown Middle**Date Available**:
07/01/2024**Closing Date**:
05/24/2024

**Position**: 12-month Administrative Assistant
- **Locations**: Downingtown Middle School
- **Pay Rate**: $21.11 per hour
- **Schedule**: 7 hours per day, 5 days per week, 260 days per year (12-months)
- **Benefit Eligible**: Yes
- **Effective Date**: July 1, 2024
- Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you Downingtown Area School District is excited to announce an opening for a** 12-month administrative assistant at Downingtown Middle School.**

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply Help us with our mission to educate all students to meet the rigorous challenges of a global society.
- At the Downingtown Area School District we value our employees. We seek to hire new staff who:

- Communicate openly to build relationships and trust
- Partner with team members to see the TEAM succeed
- Demonstrate a growth mindset and seek ongoing opportunities for growth
- Embrace and support a safe and inclusive environment
- Eagerly and enthusiastically support student learning
- Strive to be kind and reflective
- Focus on the solution and put people first
- Lead by example

**Job Summary**: Provide administrative assistant support, as the Principal’s liaison, to ensure the smooth and efficient operation of the entire school in delivering instructional and recreational services to the student body.**Qualifications**: _To successfully perform this position, a person must be able to perform each primary duty satisfactorily._
- High school diploma with demonstrated administrative assistant experience in word processing, bookkeeping, and record keeping systems required. Completion of course work in accounting preferred.
- Effective interpersonal skills with the ability to diplomatically interface with students, parents, coaches, officials, teachers, administrative staff, and external contacts required.
- Proficiency in the use of the personal computer, calculator, and other office equipment, plus organizational and communication skills required.
- Proficiency in the use of technology for individual and system management, communication, and research.
- Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements

**Duties & Responsibilities**:_(Abbreviated - Please review the attached Job Description for more details on this specific opportunity)_
- Processes and distributes all mail; answers telephone, greets and assists visitors; and maintains daily calendar for principal
- Distributes annual budget information to teachers. Enters orders online in current software system for all staff
- Types and distributes teacher evaluations annually. Maintains staff files
- Distributes and maintains records of student grades, including honor roll list; processes schedule changes
- Maintains student activities, faculty, and petty cash accounts
- Prepares back to school night packets for parents; assists with preparation for parent conferences; attends back to school and conference nights to provide office assistance as needed
- Collects money due, materials, and books; directs funds to appropriate department
- Administers and grades end of year final make-up exams and enters grades in student transcript
- Processes timecards and hours for activity/intramural clubs and homebound instruction
- Enters facility usage requests and maintains building usage schedule in current software; maintains building activity schedule book to coordinate room usage during school day
- Processes conference/workshop requests
- Orders supplies, adds money to postage meter, and trouble-shoots problems regarding copiers, fax machines, printer, and postage meter
- Types and publishes daily bulletin to school website; distributes on docu-share to staff and TV studio
- Maintains current faculty and student handbooks and distribute
- Orders buses or coach charters for field trips; processes trip requests.
- Orders general supplies, academic awards; conducts periodic inventory and reorder supplies as needed. Updates list and prices of textbooks and core supplement books
- Types flyers, district memos, building information, student awards, etc.; distributes to staff mailboxes as needed. Provides materials to homeroom teachers

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