Assistant School Business Administrator

4 weeks ago

Franklin, United States Franklin Public Schools Full time

**REPORTING RELATIONSHIPS**: Reports to School Business Manager; QUALIFICATIONS: Degree in Business Administration, Accounting, Finance or Related Field requiredDemonstrated knowledge of Microsoft Office Suite including but not limited to Excel, Word, Demonstrated knowledge of Google SuiteKnowledge and experience in municipal finance, purchasing and budgeting procedures; school experience preferred.Ability and experience in district-wide budget planning and monitoring.Ability to work in a team environment requiredGENERAL RESPONSIBILITIES: The Assistant Business Manager has core responsibility for promptly and accurately handling all matters pertaining to payroll processing, supporting the Business Manager with the ongoing accounting and business functions for the District for all funds and programs including the development, production and implementation of the school department budget, including detailed analysis of expenditures and programs, creating supporting schedules, generating projections, monitoring expenditures during the year and preparing reports of financial activity.PERFORMANCE RESPONSIBILITIES: Budget/Finance-Assists with the development of the annual operating and revolving.Assists in preparing schedules and reports for the development of the annual budget.Assists in providing financial and statistical analyses of departmental and district-wide cost drivers.Ensures that all expenditures are coded properly and are recorded to the most appropriate budget line. Prepares journal entries to align expenditures to budget and/or correct according to GAAP.Assists the SBA in collecting data for use in developing financial models for collective bargaining negotiations and generating costs of collective bargaining proposals.Assists the SBA with the EOYR-Assists with activities for the annual audit. Prepares necessary documents.Performs any other special projects or assumes such other responsibilities as directed by the SBA or Superintendent of Schools.Responsible for requisition and purchase order conversions-Post all Pay-To-Ride payments to the spreadsheet daily.Student Activity - verify expenses, prepare requests for funds, review reconciliations-Lifelong Learning - reconciling monthly online deposits-Course Reimbursement - maintain spreadsheet of each PO with expiration dates-Requisitions below 2k - review account numbers, change if necessary, approve, post, convert and print purchase orders-Grants - after every payroll, update workbooks and request funds monthly as needed-Deposits - prepare deposits by separating general fund and student activity accounts-Deposits - retrieve funds from FHS safe 2-3 times per week-Turnovers - prepare for each deposit if not already done-Bounced Check Memos - Send memos to the interested parties letting them know their check has bounced-Create New Year Purchase Orders for Business Office/Central Office - Enter POs for office materials and supplies-Prior Year Purchase Orders and Balance Forward - prepare list for Comptroller-Non-Budgeted Donations - maintain spreadsheet of items to be approved by School Committee-Scholarships - verify recipient and funding availability-Warrants - make corrections to account numbers before submitted to Comptroller's Office-Gift Accounts - monitor balances, chargeback FHS SAF for club purchases-Healthcare and Medicare encumbrances - reduce every payday (Medicare) or as necessary (Healthcare)-Projections - Healthcare, Medicare, Legal Fees, SpEd Transportation, Big Yellow Busses-Circuit Breaker - prepare journal entries of tuition payments to be reclassed-EOY Tuition - identify all tuitions by DOE function, prototype, Circuit Breaker reclassed-Credit Applications - complete when requested by new vendors-Postage Machine - maintain balances for C/O and all schools excluding FHS-MUNIS - create new G/L account numbers when needed-Journal Entries - prepare and submit to Comptroller's Office-Process Appropriation Refunds-Support the Transportation DepartmentWORK YEAR: Twelve months per yearEVALUATION: Annually conducted by Business Manager or his/her designee in accordance with policies and practicesWe understand that our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the FPS community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard.

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