Administrative Assistant

**Overview**:
Under the general supervision of the Senior Administrative Assistant, the Administrative Assistant plays a crucial role in supporting the operations of the Trager Lemp Center for Trauma and Resilience (TLC) program. The compensation is $44,000/yearly.

**Responsibilities**:
As a valued member of our team, your responsibilities will include, but are not limited to:

- Receive and screen all incoming referral calls for the TLC program.
- Track, coordinate, and facilitate client referrals and to ensure seamless connections.
- inputting referral data accurately into our electronic health records system.
- Maintain referral databases for reporting and statistical purposes.
- Oversight of program time sheets.
- Assist with day to day operations of the TLC program.
- Schedule meetings for the team and management as needed.
- Attend team meetings regularly, take minutes, coordinate meetings, coordinate requests on behalf of the clients, and ensure organization of the calendar.
- Handle requests for records and maintain compliance with agency policies, procedures, and regulatory directives.
- Assist with special projects or ad-hoc tasks.
- Copying, filing, reporting, ordering and maintaining records.
- Perform general administrative tasks, such as copying and filing, as well as other duties necessary to provide support to the TLC team.

**Requirements**:

- An associates degree or 5 years of experience in an Administrative Assistant role.
- Excellent organizational skills and attention to detail.
- Outstanding customer services abilities.
- Proficiency with computer skills, namely Microsoft Excel and Word.
- Ability to compose and edit letters and memorandum.
- Capacity to handle the varied activities of a large and diversified agency.
- Strong interpersonal skills and the ability to establish and maintain effective working relationships with supervisors, program officials, employees and community partners.
- Familiarity with community resources and their utilization.
- Effective communication skills in English, both orally and in writing. Bilingual English/Spanish skills a plus.

**What WJCS has to offer you**:
In addition to meaningful work and a supportive team environment, we offer a competitive benefits package including:

- Generous paid time off
- Comprehensive Health Benefits, Flexible Spending Account (FSA) and a generous Healthcare Reimbursement Arrangement (HRA)
- Disability and life insurance
- 403(b) Plan and Agency-Paid Pension Plan
- On-Going Professional Training and Development
- Employee Assistance Program
- Staff appreciation events and employee mental health & wellness initiatives
- Tuition, day-care, and personal emergency reimbursements

**Why join Westchester Jewish Community Services?**

Founded in 1943, WJCS provides a vast range of supportive community services each year to 20,000 people of all ages and backgrounds. Across every division, WJCS employees are connected by their shared values and commitment to helping those in need.

We are dedicated to ensuring dignity and respect for all employees in an inclusive and safe environment that values diversity, experience, and merit. We are committed to racial justice and equal opportunity, regardless of race, religion, ethnicity, class, ability, sexual orientation, and gender identity differences—for employment, professional development, and advancement for qualified individuals.

**WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER