Financial Administrator

3 weeks ago

Chicago, United States Northwestern University Full time

Supports a university accounting-related area or program.

Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.

Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.

Accounting policy & procedure

Accounts payable

Accounts receivable

Additional/special pay

Analysis

Balancing

Bank and balance sheet acct

Bank deposits

Budget

Chart &/or account coding

Creating new accounts

Expense reimbursement

Financial StatementsForecasting

Grants &/or awards

Journal &/or ledger

Payroll

Procurement card program

Purchase orders

Recharge

Reconciliation

Reporting

Salary administration

Transfer charges

Wire transfers

Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications

**Specific Responsibilities**:

- Budget:_
- Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
- Prepares analysis & reports.
- Provides account research.
- Assists with budget projects.
- Updates budget estimates & provides commitment tracking support for all financial activity.
- Ensures lead schedules are prepared.
- Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
- Acts a Budget Office expert on units and functions within portfolio of responsibilities.
- Coordinates &/or provides information for the annual salary review process.
- Reviews & reconciles actual expenses to budget per NU Audit guidelines.
- Approves funds reallocation within budget as necessary & appropriate.
- Analysis, Statements & Reporting:_
- Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
- Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
- Records journal entries and creates reports.
- Performs financial account reconciliations, statement analysis, and transaction research.
- Provides support for annual audit workpapers and quarterly financial statement workpapers.
- Maintains, and updates financial models and analysis.
- Transactions:_
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Prepares & delivers bank deposits
- Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal &/or granting agency audit requests.
- Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
- Grants &/or Awards:_
- Reviews PI funding status on a monthly basis.
- Works with Dept &/or Research Administrator regarding financial grants management issues.
- Provides data for grant proposals; submits proposals
- Develops &/or administers budgets; coordinates IRB/IACUC, OSR/ASRSP transactions, &/or effort reporting.
- Interacts with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
- Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
- Verifies accurate set up of sponsored project accounts.
- Administration:_
- Obtains data by downloading from enterprise systems; develops and runs queries.
- Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):

- Performs general office support

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