Sales & Events Administrator

4 weeks ago

Austin, United States Canopy by Hilton Austin Downtown Full time

**Responsibilites include**:
***

**This role is responsible for administrative support duties for assigned managers and participate in activities and training in preparation for entry-level sales & marketing management positions. The essential functions consist of the following: Participate in activities and training in preparation for entry-level sales & marketing management position. (Examples include Delphi FDC Training, customer focused selling skills, sales blitzes, site tours, shadowing of Sales Managers, and all sales and marketing functions, attendance in specific meetings, and other activities as deemed necessary.)***

***:

- **Event Coordination - partner with clients to ensure they have a good event; beginning with the booking and confirmation of the space, meals and other items included in the contract.****:

- **Follow up - receive suggestions and feedback, and discuss opportunities to host future events for the group. Additionally, this is a good time to ask for referrals of others looking for a facility.****:

- **Qualifying Business - retrieving a complete understanding of the customer’s business needs to best meet the expectations of the client and the hotel and closing the sale.****:

- **Sales Support - To help sales leaders improve their productivity and spend more time selling, sales coordinators provide a variety of support services.****:

- **Front Desk Communication - Collaboration with front desk teams ensures the details of group and special corporate directives are executed properly.****:

- **Calls clients for guarantee numbers 72 hours prior to event dates****:

- **Maintains flow of sales contracts****:

- **Creates files (hard copy and digital) for each client and creates//manages the house accounts associated with each****:

- **Builds group room blocks and monitors cut-off dates for reservations****:

- **Resume and BEO completion and distribution.****:

- **Social Media postings - posting approved content to our various social media platforms for weekly submission.****:

- **Maintains sales office filing.****:

- **Organizes in house deliveries//amenities//welcome letters****:

- **Monitors//orders office supplies and collateral to ensure we are fully stocked****:

- **Assists the GM and other departments as necessary and assigned.** ***

*** ***

**Benefits**:
***:

- **Dental insurance****:

- **Health insurance****:

- **Paid time off****:

- **Vision insurance**
**Schedule**:
***:

- **Monday to Friday****:

- **Weekends as needed** ***

**Ability to commute//relocate**:
***:

- **Austin, TX 78701: Reliably commute or planning to relocate before starting work (required)** ** **Experience**:
***:

- **Hotel: 1 year (preferred)** ***

**Work Location: In person

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