Management Support Specialist

4 days ago

Washington, United States US Smithsonian Institution Full time

**Duties**:
The Management Support Specialist will serve as an administrative contact and is expected to provide a range of office requests in support of center operations. These requests include programmatic support, procurement, financial reconciliations and oversight, logistics, property management, travel orders, record keeping, initiating HR actions and other operational needs associated with a unit and/or program.

**In this position, you will**:

- Assist Senior Management Support Specialists to develop, analyze, evaluate, and maintain internal cuff record systems, file organization, information, and documentation systems.
- Procure goods and services by preparing contracts, using a purchase card, and/or creating a purchase order then verifying product or services are accounted for, received, and vendor is paid.
- Manage multiple complex domestic and foreign travel orders concurrently by preparing travel authorizations/vouchers in Smithsonian's travel system.
- Provide administrative support to the center/program staff and to senior management to include, point of contact for center, timekeeping in WebTA, may serve as a Property Custodian for high value or sensitive items.

**Requirements**:
**Conditions of Employment**:

- Pass Pre-employment Background Investigation
- May need to complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer
- Males born after 12/31/59 must be registered with Selective Service.

**Conditions of Employment**

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see _Qualification Standards Handbook for _General Schedule Positions_ on OPM website.

**Qualifications**:
**Experience**:You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. **For this position, specialized experience is defined as** experience maintaining financial accounting cuff records; and providing budget, procurement, and personnel management support to an organization.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

**Or Education**: Master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree, or LL.B. or J.D., _if related_.

**Or a Combination**: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

**Education**:
This position does not have positive education requirements.

**Additional information**:
This position is included in the bargaining unit.

**Current or Former Political Appointees**:Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:

- Position title;
- Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
- Agency; and,
- Beginning and ending dates of appointment.

**Recruitment Incentive**: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

**Note**: This statement does not imply nor guarantee an incentive will be offered and paid.
- Benefits

The Smithsonian offers a compr

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