Fleet Administration Coordinator

3 weeks ago

Westborough, United States Cumberland Farms, Inc. Full time

**Position Summary: Coordinates all tasks and processes of the companys motor vehicle fleet.**

**Responsibilities**:

- ** Maintain a great communication and cooperation with the dedicated FMC.**:

- ** Familiarize and be proficient in using existing or new programs that FMC utilizes to manage the fleet or other programs that the company choses to implement.**:

- ** Periodically, pull analytical reports (KPIs/metrics) regarding the vehicle replacement, fleet performance, accidents/incidents, training and more and report to supervisor.**:

- ** Perform vehicle LCC and price comparison that helps management make the best financial decision in choosing vehicle types and brands to utilize in the fleet.**:

- ** Be the main point of contact for fleet compliance (registration, insurance cards, etc.) in cooperation with the FMC and escalate/report to direct supervisor any issues that might arise.**:

- ** Be proactive and bring constant feedback to supervisor on challenges or process improvement.**:

- ** Update in timely manner the FMC portal and make the appropriate changes so they reflect accurate reporting.**:

- ** When utilized maintain the Telematics software and the entire program, from installation, communication, training reporting etc.**:

- ** In compliance with the laws and regulations, assist with the review of monthly personal/business mileage submissions and coordinate with the FMC and users when attention or corrections are needed.**:

- ** When required by management, establish communication with local dealerships for stock market purchases when needed.**:

- ** Keep accurate reports and notes when it comes to accurate inventory and spare inventory if available.**:

- ** Coordinate and suggest the assignment of company vehicles to users in cooperation with department managers and internal company policies (eligibility, Company Manuals, vehicle classes etc.)**:

- Monitor the vehicle remarketing process and run analytical reports that decides when to return the vehicles in order to get the highest return (leasing terms) and suggest to direct supervisor.
- ** Secure and maintain the pool cars for corporate usage and keep them in readiness and available when needed.**:

- ** Coordinate vehicle maintenance and vehicle transfers when needed.**:

- ** Assist with the monitoring and information gathering (including police reports) of all accidents involving company vehicles utilizing smartsheet tracking which is shared with Risk Management.**:

- ** In cooperation with the rest of the Fleet Admin Team, take part in the new driver onboarding process.**:

- ** Assist with invoice processing using Stampli invoice software.**:

- ** Perform other Fleet Related task as assigned by direct supervisor.**

**Working Relationships: Fleet Administration team, and all company vehicle users**

**Minimum Education: High School Diploma or GED equivalent**

**Preferred Education: Associates Degree and /or related job experience**

**Minimum Experience**:1-2 years related experience**

**Preferred Experience**:3-5 years related experience**

**Licenses/Certifications**:
**Soft Skills: Customer service drive with strong organizational and communication skills, both written and verbal.**

**Proficient in Microsoft Office package.**

**Other**:
**Driving/Fleet Vehicle Requirement**:Clean driving record required

**Travel**:Able to travel based on the needs of the business

**Physical**:
**Hours & Conditions**:Five day work week. Hours 9:00am to 5:30pm

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