Property/asset Coordinator
2 weeks ago
Description:
- (*) Hybrid schedule; Flexibility with the days in the office_
- Administration_
- Assist with a host of amenities, including but not limited to restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
- Assist the Asset Services Team with special projects.
- Assist in planning all tenant events, parties, and gifts.
- Assist in annual budget preparation and annual CAM reconciliations.
- Track and follow up on tenant receivables and prepare weekly reports.
- Maintain budget tracking spreadsheet.
- Assist facilities team with all aspects of maintenance.
- Redirect and prioritize work requests, including entering tenant work orders in the Angus work order system.
- Be responsible for the Angus closeout of both tenant requests and PM work orders.
- Follow up with tenants to ensure satisfaction with tenant work requests.
- Participate in site operations meetings.
- Maintain and distribute the tenant welcome package.
- Contract Administration_
- Participate in bid process when searching for new vendors.
- Manage all service contract requests and renewals.
- Track contracts with pending signatures.
- Maintain spreadsheets to track all current contracts in region.
- Maintain current and complete certificate of insurance for all tenants and all vendors.
- Review all limits, coverage types, expirations, and additional insureds for compliance.
- Accounts Payable_
- Manage and draft purchase orders and track for signature.
- Match purchase orders to invoices; code and obtain manager’s approval.
- Research invoices in Nexus when necessary and follow up with inquiries from vendors.
- Audit open purchase orders on a monthly basis.
- Prepare utility cost/consumption reports when necessary. Manage utility accounts in Measurable.
Experience & Qualifications
- Bachelor’s degree in Business, Accounting, or Finance preferred.
- 2+ years of experience in property management, real estate, event management, and/or hospitality field preferred.
- Strong accounting background and familiarity with lease provisions and lease administration a plus.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) a must.
- Experience in Angus and JDE a plus.
- Client service-oriented attitude a must.
- Excellent verbal and written communication skills a must.
- The expected base salary range for this position is $65,000 USD to $85,000 USD annually. This salary range is an estimate, and the actual salary may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices.
Pay: $65,000.00 - $85,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Relocate:
- South San Francisco, CA 94080: Relocate before starting work (required)
Work Location: Hybrid remote in South San Francisco, CA 94080
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