Student Data Technical Assistant

2 weeks ago

Grand Rapids, United States Grand Rapids Public Schools Full time

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description._

**GRPS MISSION**: Our mission is to ensure that all students are educated, self-directed and productive members of society.

***

**STUDENT DATA TECHNICAL ASSISTANT**

**Department: Student Data Services**

**Bargaining Unit: Grand Rapids Association Education Officer Personnel (GREAOP)**

**Hourly Rate: Based on the collective bargaining agreement**

**J**OB SUMMARY**

**ESSENTIAL JOB FUNCTIONS**

**_ Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:_**
- Collaborate with school-based staff and executive directors for a set of assigned schools to ensure the entire Count Day Pupil Accounting Audit process is accurately completed including creating timeline and support documents, training, data clean up, completion of ISD forms, internal building FTE audits, final submission to the State, and Section 25 process.
- Responsible for conducting pre-audits for a set of assigned schools to identify invalid and/or missing data. Act as a liaison between System Analysts and school-based administrative assistants to result in correction and clean up.
- Engage in all assigned building Field Audits. Function as liaison between the auditor and school-based staff, communicating any questions and required items for follow up that will reduce potential FTE losses.
- Utilize and understand the MiPSE program regarding Special Education FTE as listed on Count Day Audit reports. Collaborate with the Office of Special Education on integration of MiPSE and Synergy to ensure accuracy of programming FTE.
- Actively participate in state conferences, workshops, and professional development for Pupil Accountants. Ensure that all learning resources that build upon professional learning though formal Pupil Accountant training.
- Understand and communicate district policies and state guidelines on graduation requirements to school-based staff with the entry, maintenance, processing, and reporting of student course history to produce accurate transcripts.
- Collect Graduation and Dropout appeals and audit documentation from school buildings and perform data quality analysis to ensure that submitted documentation meets requirements for acceptable documentation.
- Collaborate with school registrars, counselors, and teachers to enforce district business rules and maintain a standardized process for recording and publishing grades using Synergy TeacherVUE in coordination with published timeline. Provide extended support coverage and analytic reports that identify sections missing grades and/or teachers who have not posted during the last three days grades are due of each Marking Period.
- Transfer teacher posted grades to transcripts and formatted report cards. Collaborate with building staff to approve and then produce final report cards to be printed and mailed to families in coordination with the published timeline.
- Support families and staff with advanced issues and duplicate accounts encountered during the online registration process.
- Review all requests to merge student data submitted by building staff or identified during the quality control process and review duplicate records before merging student data in Synergy SIS.
- Actively participate in department established project management and facilitation roles when encountering new projects. This includes facilitation, validation, testing and support.
- Provide guidance with analyzing report data, master schedule balancing, clean up and all Synergy scheduling functions, in coordination with district guidelines to ensure student staff and district success.
- Process Synergy user access in correlation to employee onboarding, exiting, leave of absence, temporary and non GRPS employees as notification is received from Human Resources.
- Conduct a semiannual system audit to ensure Synergy user access is accurately mapped as pertaining to specific roles and assignments in order to maintain consistency and high level of system security.
- Conduct training sessions in conjunction with Training Facilitator and Managers. Create various media, resources, and

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