St. Joseph’s Church Greenwich Village

2 weeks ago

New York, United States Archdiocese of New York Full time

**ARCHDIOCESE OF NEW YORK**
**Church of St. Joseph in Greenwich Village**
**_Parish Secretary_**
**April 2024**

**Reports to**:Pastor & Parish Business Manager

**Work Location**: 371 Sixth Avenue, New York, NY 10014

**Normal Hours**: 8:00am to 4:00pm; 11:30am lunch

**Overview/Purpose**:
The parish secretary is responsible for providing administrative and related office services for St. Joseph’s Church in Greenwich Village. As a result, the secretary is the first point of contact for St. Joseph’s parish and responsible for the church’s basic communication and record keeping.

**Responsibilities**:

- Handle all inquiries from parishioners, vendors, and others.
- Receive visitors and deliveries during the workday.
- Answer basic questions immediately.
- Assist with appointment scheduling.
- Prioritize and refer other inquiries as necessary.
- Manage the administrative aspects of the Sacraments.
- Schedule weddings, funerals, and baptisms.
- Manage files for weddings and baptisms.
- Schedule Mass intentions and maintain their records.
- Maintain the sacramental registers.
- Produce sacramental certificates.
- Manage office supplies.
- Organize supply closet and copy room.
- Maintain inventory of materials and equipment.
- Place orders as necessary.
- Schedule use of parish spaces.
- Maintain parish calendars.
- Issue electronic keys for volunteers, adorers, and guests.
- Keep parishioner records.
- Maintain parishioner databases.
- Record parishioner donations.
- Issue onetime and annual giving statements.
- Handle routine mass communication.
- Update the parish website.
- Produce the weekly bulletin.
- Print music programs and parish bulletins.
- Assist parishioners and staff with other reasonable requests.

**Qualities, Education, Experience, and Skills**:

- Be able to answer basic questions about Catholic belief and practice.
- Reliability and punctuality.
- Be adept at practicing discretion and confidentiality.
- Ability to work with limited direction.
- Ability to maintain detailed and orderly records.
- High proficiency in written and spoken English, including the ability to write quickly.
- Experience with working a Windows environment and using Office.
- The ability to learn quickly how to use web-based record keeping tools (e.g. ParishSoft, GivingFire).

**Compensation for this position is: $55,000 - $65,000.00 annually.**
**_This position is considered full-time and non-exempt from overtime._

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