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Bookkeeper
4 months ago
**Pay Rate**:commensurate with experience
**Hours**:8 hours per week
**Purpose**:The Bookkeeper will serve as the internal accountant for Faith Lutheran and Good Shepherd Preschool. They will record weekly contributions and receipts, pay vendors, process payroll and taxes, manage accounts and bank statements, prepare giving summaries, prepare monthly financial reports for the Church Council and Finance Committee, prepare 1099’s and W2’s, prepare payroll reports, and participate in the yearly budget preparation.
**Responsibilities**:The Bookkeeper will be required to do the following:
Manage Contributions
- Enter weekly contribution in Breeze (church database system), including those received through electronic giving
- Prepare and send Giving Statements quarterly
- Prepare acknowledgment letters as requested
- Obtain and record pledges made during stewardship drives and capital campaigns when applicable.
Pay Vendors:
- Enter all invoices approved by the Church Treasurer for payment into Quickbooks
- Prepare vendor checks and submit to council members for signatures
- Mail vendor checks
- Create and maintain vendor record including proof of insurance certificates when applicable
Process Payroll:
- Obtain and process timecards from employees bi-weekly
- Compute, record, and report payroll to ADP (online payroll program)
- Review checks for accuracy
- Report payroll in Quickbooks
- Seek Church Treasurer’s approval of payroll and notify promptly if a fund transfer is necessary to cover payroll
- File workers' compensation and disability forms, as necessary
- Prepare and file Form 1099’s and W2’s
- Pay and file payroll taxes
Bank Accounts & Financial Statements
- Balance checking, savings, and investment accounts and submit reconciliation to Church Treasurer
- Keep accurate records of designated gifts and endowment activity
- Prepare monthly financial reports for the Church Council, Preschool Board, and Finance Committee
- Prepare the year
- end financial reports
- Prepare giving summaries for the congregation when asked by the Church Council
- Assist the Finance Committee in the preparation of the Congregational Annual Budget
- Enter approved church budget into Quickbooks
Other Responsibilities:
- Attend the monthly Finance Committee meeting
- Provide requested information when possible within a 48 hr period.
- Maintain a high level of confidentially with personal and sensitive information and communicate with the Pastor directly any immediate concerns regarding confidentially.
- Report to and will be reviewed by the Pastor annually.
- Other duties as assigned by Pastor and Council President.
**Qualifications & Skills Desired**:
- Self-starter, ability to work independently, accurately, and timely
- Manage volunteers
- Communicate financial information clearly
- Ability to maintain confidentiality
- Have an understanding of accounting principles and practices
- Proficiency in Quickbooks, online payroll programs, and Excel
- Willingness to learn church database system
**Job Type**: Part-time
Expected hours: 8 per week
Physical setting:
- Office
Schedule:
- Monday to Friday
**Experience**:
- Bookkeeping: 1 year (preferred)
Ability to Commute:
- Goshen, IN 46526 (required)
Work Location: In person