Assistant Director of Finance

2 weeks ago

Saint Charles, United States Q - Center Full time

Q Center is looking for a Full Time Assistant Director of Finance to join our team

Q Center is the largest full-service conference facilities in the Midwest, with over 150,000+ square-feet of meeting space, 1,000 guest rooms and 95 acres it is the preferred choice for meetings, training, and special events. The Assistant Director of Finance is responsible for directing the day-to-day operations of the Accounting staff, ensuring that a highly productive and well-trained staff is always maintained. This position ensures the accuracy, consistency, and timeliness of the financial reporting and Accounting functions while providing information and assistance to the Director of Finance. They are also responsible for focusing on the profitability of the business, maintaining accurate and timely financial reporting, ensuring acceptable levels on internal control, ensuring compliance with all federal, state, and local regulations, and safeguarding assets.

The schedule for this position is Monday-Friday 8am-5pm.

The starting rate for this position is $70K/year.

**Benefits**:

- Paid time off
- 401(K) with employer match
- Holiday Pay
- Medical, Dental and Vision Insurance with Wellness Credits
- Employee Assistance Program
- Basic Life, AD&D
- Disability Benefits
- Employee Meals

Education & Experience
- A minimum of 4 years of related progressive experience in hospitality Accounting or related field; or a 4-year college degree with an Accounting/ Finance concentration and a minimum of 2 years of related progressive experience; or a 2-year college degree and a minimum of 4 years of related progressive experience.
- Must be proficient in Windows, Company approved spreadsheets and word processing; experience with Accounting and Purchasing systems, such as Birchstreet, Sage Intacct, Concur, and Opera is helpful.

Physical Requirements
- Flexible and long hours sometimes required.
- Sedentary work

Fundamental Requirements
- Associate must, at all times, be attentive, friendly, helpful, and courteous to all guests and fellow associates.
- Maintain a professional working relationship and promote open lines of communication with managers, associates, and other departments.
- Establish quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement.
- Collaborate with executive leadership to develop and meet Q Center’s goals while supplying expertise and guidance on operations projects and systems.
- Review, analyze, and evaluate business procedures.
- Identify, recommend, and implement new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials.
- Ensure that departmental decisions and project plans such as those for staffing, development, organization, material efficiency, hardware acquisitions, and facilities are in line with Q Center’s business plan and vision.
- Ensure work environments are adequate and safe.
- Establish and maintain relationships with third parties/vendors, overseeing and managing all vendor contracts
- Keep abreast of market trends and competitor activities.
- Develop and maintain complete knowledge of and comply with all departmental policies/service procedures and Standard Operating Procedures.
- Organize and oversee the work and schedules of departmental managers and/or supervisors.
- Conduct associate performance reviews in accordance with Q Center standards.
- Establish and administer the department’s budget.
- Plan, direct, control, implement, evaluate, monitor, and forecast budgets and cost of sales to achieve financial objectives.
- Communicate and explain new directives, policies, or procedures to managers; for major changes, meets with entire staff to explain changes, answer questions, and maintain morale.
- Improve associate and guest and satisfaction through policy and procedural changes.
- Lead coordination and integration of efforts among departments to produce smoother workflow and more cost-effective business processes.
- Projects a positive image of the organization to associates, guests, industry, and community.
- Perform other related duties as assigned.
- Supervise accounting personnel by motivating, training, coaching and counseling all associates, communicating job expectations and appraising their performance.
- Be involved in and/or conduct departmental training, developing associate morale and skills.
- Keep supervisor aware of any unusual occurrences and significant deviations from standards, policies and procedures.
- Assist in effectively managing and communicating cash flow related issues; including the accurate and timely preparation of cash flow statements, management of receivables, payables, cash balances, control mechanisms and timely deposits of all funds.
- Assist in monitoring business revenues and expenses and ensure the accurate recording in accordance with Q Center's establ

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