Office Manager Part Time

1 month ago

Harrisburg, United States The Training and Education Fund Full time

**About Our Organization**

At The Training and Education Fund, we are committed to empowering frontline healthcare workers with the skills and knowledge they need to reach their individual goals and provide high-quality care. We are innovators, educators, and problem solvers with focused expertise in developing engaging content and delivering it efficiently and effectively.

**Opportunity**

Join our dynamic team at The Training and Education Fund, a leading provider of training, education, and curriculum development for frontline healthcare workers. We are committed to excellence and innovation in everything we do. Our collaborative work environment offers opportunities for growth and development, and we're looking for a highly responsible, dedicated Part-Time Office Manager to join us in maintaining our efficient office operations.

**Position Description**

As the Part-Time Office Manager, you will play a pivotal role in ensuring the smooth functioning of our office and classroom environment in Harrisburg. You'll be responsible for various administrative tasks, including mail distribution, supply management, vendor relations, equipment tracking, and maintaining the overall organization and tidiness of the office space.

**Responsibilities**:

- **Mail Management**: Receive, sort, and distribute incoming mail. Prepare outgoing mail and packages for shipment.
- **Supply Management**: Package and mail supplies and equipment as needed. Keep track of inventory levels and order supplies promptly. Ensure all necessary equipment is available and in working order.
- **Equipment Tracking**:Maintain accurate records of equipment location and usage within our database. Coordinate the scheduling and usage of equipment, ensuring availability for all staff.
- **Vendor Relations**:Communicate with vendors such as cleaning services to ensure timely delivery of supplies and resolve any issues that may arise. Manage contracts and pricing agreements to optimize cost efficiency.
- **Office Maintenance**: Ensure the office environment is clean, orderly, and well-maintained at all times. Coordinate with cleaning services and maintenance personnel as needed.
- **Classroom Scheduling**: Manage the scheduling of our classroom space, coordinating with internal staff and external clients to optimize usage.
- **Database Management**:Utilize our database system to track equipment, supplies, and other relevant information accurately.

**Qualifications**:

- Highly dependable with a proven ability to work independently with mínimal supervision.
- Previous experience in office management or related administrative roles preferred.
- Strong organizational skills with excellent attention to detail.
- Effective communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and database management.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Self-motivated with a proactive approach to problem-solving.
- Flexibility to adapt to changing priorities and responsibilities.

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