Associate Director, Payroll Services

3 weeks ago

San Francisco, United States California College of the Arts Full time

**San Francisco**

The Associate Director, Payroll Services oversees and directs all aspects of payroll administration while maintaining operational effectiveness and support services for 1,700+ employees including faculty, staff, and student workers. Reporting to the Acting Chief Financial Officer and Treasurer, the associate director leads the maintenance of compliant & efficient payroll operations to ensure the accurate and timely bi-monthly payroll process. A systems-minded and detail-oriented team player with an aptitude for continual improvement and compliance, this is a great opportunity for someone looking to provide exceptional support to our employees.

**MAIN RESPONSIBILITIES**:
**Payroll Systems - 45% of time**
- Manages the processing of multiple semi-monthly payroll cycles, including iterative and final reviews of payroll data; system integrations with payroll vendors, and coordination of check distribution.
- Manages special payrolls as required.
- Maintains appropriate payroll records, ensuring regulatory compliance.
- Prepares journal entries for posting to the general ledger, and supporting reports.
- Coordinates processing of all required payroll-related paperwork for international visiting faculty and scholars.
- Researches and sets up new tax jurisdictions for payroll tax filing.
- Ensures payroll tax payments are in compliance with applicable federal, state, and local tax laws.
- Performs regular audits of HR/ADP/Workday system data to ensure accuracy.
- Serves as a key resource for payroll preparation, and primary contact for inquiries related to annual fiscal and benefit plan audits.

**Cyclical Payroll Duties - 40% of time**
- Prepares semi-monthly work-study wage analysis reports.
- Runs quarterly state and federal tax integrations and reviews output from 3rd party vendors.
- Coordinates year-end W-2 processing
- Oversees preparation of annual 1042S forms and all mandated filings.
- Oversees preparation of pay period reports detailing employee and employer contributions to 403(b) and 457(b) plans.
- Oversees transmission of employee contributions to flexible spending & commuter spending plans to plan administrators.
- Prepares monthly workers compensation wage reports; coordinates annual plan audit with carrier.
- Prepares payroll related financial reports as requested.
- Works closely with HR and Technology Services to manage the implementation and maintenance of payroll calendars and payroll-related systems.
- Collaborates with HR on employee-related deductions and payroll adjustments related to HR activity (e.g. leaves of absence, changes in benefits, etc) including managing and reviewing the Tristar leave of absence payroll spreadsheets
- Prepare relevant semi-monthly, monthly, quarterly and year-end reports including summaries of earnings, deductions, leave, disability, and nontaxable wages, and reconciliations as required.
- Track and classify payroll and 403(b) processing errors in order to develop, then implement and document internal controls to prevent future errors; make continuous improvements to payroll processing by the addition of cross-checks, tie-outs, better formats, formulas, etc.

**Non-Cyclical Payroll Duties - 15% of time**
- Provides day-to-day assistance and information to employees regarding payroll related matters, ensuring timely responses to inquiries. Researches and resolves all queries and requests.
- Develop and maintain payroll guidelines and process manuals by writing and updating policies and procedures to ensure standard, equitable, and correct treatment for all payroll scenarios.
- Ensures accurate processing of all garnishment orders.
- Prepares and calculates off-cycle checks and/or on demand checks for terminating employees, etc.
- Troubleshoot and resolve issues in ADP and Workday related to any system errors.
- Lead multiple external audits and provide all auditors and third parties with the information required to issue timely financial statements (403(b) audit) and support pricing (Worker's Compensation audit).
- Collaborate with the Finance team as required to ensure that the college is compliant in its payroll tax withholdings and wage reporting.
- Adjust and prioritize fluctuating work streams accordingly to time of year to ensure timely payroll process & key deadlines are met; manage the usage of payroll temps as needed
- Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, studying existing and new legislation etc.
- Oversee Escheated Check project and implement appropriate protocols to ensure state compliance

**Supervisory Responsibility**
- This position supervises the Senior Payroll Specialist.

**MINIMUM QUALIFICATIONS**:

- At least 8 years of progressive work experience; 4 years of progressive HR generalist, payroll, or accounting experience with a minimum of 4+ years directly focused on payroll management in a supervisory capacity.
- Experience working in small,

  • Director of Payroll Compliance

    2 hours ago

    San Francisco, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America!*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible...

  • Director of Payroll Compliance

    19 minutes ago

    San Francisco, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America!*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible...

  • Director of Payroll Compliance

    15 hours ago

    San Francisco, California, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible for...

  • Director of Payroll Compliance

    21 hours ago

    San Francisco, California, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible for...

  • Director of Payroll Compliance

    18 hours ago

    San Francisco, California, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible for...

  • Director of Payroll Compliance

    18 hours ago

    San Francisco, California, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible for...

  • Director of Payroll

    7 days ago

    San Jose, United States Proven Recruiting Full time

    Director of Payroll - San Jose, CA $185K - $225K Base + Bonus Are you an experienced payroll professional looking for an opportunity to help shape one of San Jose's fastest growing companies? In this role, you will have the opportunity to make a substantial impact on the development of Payroll team. Don't miss the chance to work in an outstanding culture...

  • Director of Payroll Compliance

    22 hours ago

    San Jose, California, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible for...

  • Director of Payroll Compliance

    20 hours ago

    San Jose, California, United States Calportland Full time

    Job Summary*Please note that this position is located in Summerlin, NV.Relocation assistance is available. Come work for a company that has been around for over 130 years and continues to grow and play a significant role in the building of America*Working out of our Summerlin, Las Vegas Executive offices, the Director of Payroll Compliance is responsible for...

  • Director of Payroll Compliance, Systems and Strategy

    18 hours ago

    San Francisco, United States Rosendin Electric, Inc. Full time

    Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity and inspires everyone to do their best. Rosendin is one of the largest...

  • Senior Payroll Director

    3 weeks ago

    San Antonio, United States Deacon Recruiting Full time

    Lead high volume payroll division supporting 50,000 employees with aggressive visions of company growth Successfully process weekly payroll among 20 states Be a key player in creating efficiencies with a strong and supportive team Drive accuracy thro Director, Payroll, Senior, Accounting, Staffing

  • Associate Director of Finance

    1 day ago

    San Francisco, California, United States Drew School Full time

    Mission : Drew knows and believes in teenagers. We engage each student in a process of intellectual discovery to develop an individual voice, the confidence to express it, and the empathy to understand its impact. Founded in 1908, Drew School is an independent, urban high school in San Francisco enrolling 300 students in grades 9 through 12. Drew engages...

  • Associate National Director, Reach

    1 day ago

    San Francisco, United States YMCA of San Francisco Full time

    Associate National Director, Reach & Rise Imagine going to work knowing that what you do each day positively influences the lives of people and communities. As the nation's leading nonprofit organization committed to strengthening communities through youth development, healthy living and social responsibility, the YMCA of San Francisco offers more than just...

  • Sr. Director, Payroll Services and Delivery

    6 hours ago

    San Antonio, United States Whataburger Full time

    Summary Description: This position will lead our Human Resource Systems department. This position will oversee the Payroll Team, Human Resource Information Systems (HRIS) Team, and Employee Customer Service Team. This position will be responsible for ensuring the effective functioning, integration, and continuous improvement of HR systems, processes, and...

  • Assistant Director of Budget and Payroll

    3 weeks ago

    San Marcos, United States Hays County Full time

    Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an...

  • Payroll Manager

    6 days ago

    San Francisco, United States Joseph Michaels International Full time

    Payroll ManagerOverviewWe are seeking a dedicated and detail-oriented Payroll Manager to join our team. The ideal candidate will have extensive experience in managing all aspects of payroll operations, with a particular emphasis on Certified Payroll Reports and Union payroll. This role requires a highly organized individual with a strong grasp of payroll...

  • Sr. Payroll Associate

    1 hour ago

    San Diego, United States axosbank.com Full time

    Zenith Information Systems, Inc. Target Range: $66,560.00/Yr. - $80,000.00/Yr. Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education. Eligible for an Annual Discretionary Cash Bonus Target: 5% Eligible for an Annual Discretionary Restricted Stock Units Bonus Target:...

  • Senior Engineering Manager- Payroll Services

    23 hours ago

    San Francisco, California, United States Gusto Full time

    About GustoGusto is a modern, online people platform that helps small businesses take care of their teams. On top of full-service payroll, Gusto offers health insurance, 401(k)s, expert HR, and team management tools. Today, Gusto offices in Denver, San Francisco, and New York serve more than 300,000 businesses nationwide. Our mission is to create a world...

  • Director of HR

    1 month ago

    San Francisco, United States Evergreen Services Group Full time

    Job Description This is a distinct opportunity to join an expanding hold-forever Private Equity firm and support the single biggest input to our success: our people. We're searching for a Director of Human Resources who is proactive and ready to step in to get things done, someone eager to scale with us and meaningfully contribute toward this vision. As...

  • Director - Payroll, North America

    19 hours ago

    San Jacinto, United States American Express Full time

    American Express Director - Payroll, North America Phoenix , Arizona Apply Now With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, youll learn...