Fleet Office Coordinator I, Ii, or Iii

2 weeks ago

Houston, United States Texas Department of Transportation Full time

**Fleet Office Coordinator I, II, or III - Fleet Operations Division** **-** **(**2401735**)**

**Position Information**

**Position Title**

**Salary Grade/Range**
- Office Coordinator I- A15, $32,976.00 - $52,045.00- Office Coordinator II- A17, $36,976.00 - $58,399.00- Office Coordinator III- A19, $42,244.00 - $68,960.00- This position is for one Fleet Office Coordinator I, II, or III. The Texas Department of Transportation reserves the right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs._

**Minimum Salary**: 35,976.00 **Maximum Salary**: 72,408.00

**Pay Basis**: Yearly **FLSA Status**: Nonexempt

**Work Locations**: Hou Dist Office (6810) Complex 6810 OLD KATY ROAD Houston 77024

**Travel**: Yes, 10 % of the Time

**Shift**: Day Job **Shift Details**: Mon - Fri, 7:00 - 4:00

**Location Flexibility**: Onsite

**Benefits and Perks**

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

- Low Turnover
- Retirement Pension
- Alternative Work Schedules
- Paid Leave/Holidays
- Health Premiums paid at 100% for full-time employees
- On the Job Training
- Tuition Assistance Program
- Comprehensive Wellness Program/Wellness Leave Incentives
- Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

**Position Description**

Performs highly advanced technical and administrative support and other related work within the Fleet Operations Division. Provides general oversight of administrative aspects of fleet management, including maintenance of fuel cards, key valet, equipment, and inventory. Work usually involves confidential and sensitive correspondence and communications. Work may require contact with private entities and the public. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

**Essential Duties**:
Fleet Office Coordinator I
- Answers the telephone, evaluates requests, answers questions, and routes messages.
- Assists with oversight of pool management, fuel cards and key valet processes.
- Processes surplus equipment and orders minor equipment for district.
- Processes employee reimbursements.
- Maintains material inventory.
- Establishes priorities and makes assignments.
- Independently handles a wide variety of situations that often cannot be brought to the immediate attention of a supervisor.
- Monitors and maintains suspense logs, records and various files.
- Operates a variety of office machines.
- Provides administrative support and maintains a close and highly responsive relationship to the day-to-day activities of supervisors and staff.
- Receives, sorts, opens, evaluates content and distributes the mail.
- Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools, or equipment and monitors service agreements.
- Processes receipts and invoices for payment.
- Schedules and coordinates meetings and appointments; makes travel arrangements, and completes travel expense vouchers, reports, and account reconciliation.
- Performs other job responsibilities as assigned.

Fleet Office Coordinator II

All of the above, and:

- Composes and prepares correspondence and applicable recurring or special one-time reports requiring an understanding of technical matters and confidential sensitive communications.
- Monitors equipment mileage and service records.
- Trains other clerical or technical staff.

Fleet Office Coordinator III

All of the above, and:

- Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.
Monitors the use of equipment and transfers.
- Compiles information and reports summarizing statistical data.
- Assists other offices remotely in the absence of other fleet office coordinators.

**Minimum Qualifications**:
**Education**: High School Grad or Equivalent in general education.

**Experience**:
Office Coordinator I - 1 year in clerical, administrative support, or related experience.

Office Coordinator II - 3 years in clerical, administrative support, or related experience.

Office Coordinator III - 5 years in clerical, administrative support, or related experience.

Experience can be satisfied by fulltime or prorated parttime equivalent). _College education and/or relevant technical training may be substituted for experience on a year per year basis_. Substitutions for Minimum Qualifications

**Licenses and Certifications**: Valid driver’s license. This position requires driving a st

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