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Purchasing Agent

3 months ago

Fort Pierce, United States City of Fort Pierce Full time

**DEPARTMENT**: FINANCE **HOURLY SALARY**:$23.70 - $39.25

**DIVISION**:PURCHASING** ANNUAL SALARY**:$49,300 - $81,650

**General Description**:
Under supervision of the Purchasing Manager, the Purchasing Agent will perform routine and
complex technical and clerical work in purchasing goods and services such as (but not limited to),
materials, equipment, tools, parts, supplies and services for multiple departments within the City in
compliance with Federal, State and City purchasing rules and regulations, including grant provisions.
Employee must exercise considerable independent judgment and initiative in the review and
evaluation of departmental requests, specifications, bids and proposals, and the resolution of
problems.

**Essential Duties and Responsibilities**:
(These are intended only as illustrations of the various types of work performed. The omission of specific
duties does not exclude them from the position if the work is similar, related, or a logical assignment to the
position.)
- Procures materials, supplies, capital equipment and contract services according to established

practices of cost containment and quality.
- Approves all purchase contracts up to determined limit. Assists departments in drafting

specifications and solicits bids and Request for Proposals (RFP) on all purchases over
determined limit. Procures professional services (CCNA) via the request for Letter of Interest
(RLI) process. Conducts selection/evaluation committee meetings. Prepares bid tabulations
and evaluation criteria forms. Prepares agenda items for bid award or request RFP/RLI
ranking.
- Makes final decision on selection of suppliers based on the experience of interviewing sales

vendors, delivery dates and prices, visits to vendor suppliers and ability to resolve problems of
shortages and improper orders.
- Maintains records of purchases and contracts in order to optimize opportunities for improved

sources, distribution of business prices and terms relative to changing economic conditions.
- Responsible for bidding contracts, including, coordination with the user department,

preparation and sale of bid documents, issuance of addenda, conducting Pre-Bid Conferences
and Bid openings, preparation of award recommendation for City Commission approval, and

**PURCHASING AGENT**
- post-award documentation and coordination including contract administration.
- Reviews terms and conditions of all contracts for compliance.
- Provide technical assistance for Minority/Women Business Enterprise (M/WBE) Program.
- Performs related work as required.

**Education and/or Experience**:
Graduation from an accredited four-year College or University with a Bachelor's Degree in Business
Administration, Public Administration, or other related field **or** five years of buying or purchasing
experience involving participation in competitive bidding on the open market and preparation of
commodity specifications and purchasing records with at least three years of governmental
experience. Certification as a Certified Professional Public Buyer (CPPB) is desired, and may
substitute for one year of formal education.

**Qualification Requirements**:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential functions.

**Knowledge Skills and Abilities:
- Knowledge of general principles, practices and procedures related to Procurement, contract

administration and various types of proposals.
- Basic knowledge of federal, state, and local statutes, regulations and ordinances related to

Public Purchasing.
- Basic knowledge of contract agreements and the City’s Procurement Policy, as may be

amended from time to time.
- Knowledge of development of commodity standards for purchase of material, supplies, capital

equipment and contract services.
- Knowledge of methods and procedures for requisitions, receiving, storing and issuing of stock

items.
- Ability to exercise independent judgment related to Procurement matters and in the

performance of daily tasks.
- Basic knowledge of Florida public records laws.
- Exceptional verbal and written communications skills. Must be able to understand and express

ideas clearly and concisely utilizing the English language. Must possess mastery of reading

**PURCHASING AGENT**
- and writing skills such as spelling, punctuation and grammar commensurate with a high school

education. Must be able to compose professional letters and reports representing the
Department and the City.
- Knowledge of computers and proficiency of their use with emphasis on Microsoft Office Suite.
- Skills in projecting a consumer friendly environment, especially on the telephone.
- Ability to establish and maintain effective and professional working relationships with other City

employe