Program Assistant

4 weeks ago

Waltham, United States The Baker Center for Children and Families Full time

**Program Assistant
- Implementation Science**
- The Baker Center for Children and Families (also known as Judge Baker Children's Center), promotes the best possible mental health of children and families through the integration of research, intervention, training, and policy._

**Job Title: Program Assistant
- Implementation Science**
**Department/Program Title**:QCI

A minimum two (2) year commitment is required for the position. The Baker Center also has an active Cultural Humility, Diversity, Equity, and Inclusion Program to promote diversity in service delivery and staff/faculty recruitment and retention. Applicants representing a diversity of individual and cultural backgrounds are strongly encouraged to join our team

**Essential duties**:

- Coordinate meetings, professional trainings, contracts, and other activities supporting the work of QCI.
- Produce and distribute agendas and minutes for meetings with implementation partners (e.g., community-based clinicians, agency leadership, and state level liaisons).
- Work with QCI staff to coordinate and assist with data systems development and maintenance, data collection, coding, management, and reporting of both process and outcome data.
- Communicate project updates regularly with QCI team members and implementation partners.
- Conduct literature and data searches/reviews to support contracts and research efforts.
- Facilitate material preparation, submission and tracking of Continuing Education credits for trainings.
- Facilitate tracking of mental health provider certification process.
- Assist in advertising and marketing efforts, such as creating, updating, and distributing brochures and other marketing materials.
- Support QCI with other administrative and operational support as needed.
- Work collaboratively with Associate Director of Marketing & Communications to keep the department website updated and to develop public relations documents.
- Opportunities to attend and present at conferences may be available dependent on the Program Assistant qualifications.

**Qualifications and Skills**
- **Education**:

- Bachelor's degree (or foreign equivalent) in Clinical, Community, School or Educational Psychology, Social Work, Public Health, or related field, from an accredited academic program.
- **Experience**:

- Proficient with Microsoft Office (Word, Excel, PowerPoint).
- Experience with SPSS or other statistical software preferred.
- Experience with survey software such as Qualtrics and RedCAP preferred.
- Experience with Canva or other digital design platforms preferred.
- Oral and written fluency in English.
- **Training**:

- N/A
- **Skills**:

- Excellent interpersonal, organizational, and communication skills allowing for skillful interactions with BCCF staff and professionals from other fields.
- Must be extremely organized, efficient, adaptive, and a good team player that likes to work in a collaborative environment.
- Strong project coordination skills.
- Must be able to demonstrate discretion and independent judgement while collaborating with a team, bringing flexibility, a sense of confidence and humor, strong time management skills, and an ability to handle multiple projects to this position.
- Must be able to prioritize time-sensitive tasks and adhere to deadlines.

Strong applicants will also have:

- A career interest in mental health services and/or implementation science.
- Knowledge of mental health, education, child welfare, and/or juvenile justice systems.
- Experience with statistical analysis using SPSS for quality improvement or evaluation purposes.
- Experience using online database systems and/or survey tools.
- Cover letter and a recent resume required for consideration._

**Logistics**

**Exempt/Non-Exempt**:
**Full-Time/Part-Time: Full-time**

**License/Certification: n/a**

**Salary: $40,000 annually**

**Open Date: May 23, 2024**

**Onsite/remote/hybrid: Hybrid**

**Applications**
- a cover letter specifically addressing your experience related to the job responsibilities above
- a curriculum vitae

Please make sure to include the position title in all materials.

Applications will be reviewed as they are received until the position is filled and is contingent on confirmed funding. Anticipated start date is January 2024.

**Benefits**

We offer Medical (Blue Cross/Blue Shield), Dental and Vision options; 50% discount on monthly MBTA passes, immediate enrollment into retirement, with company contribution (4%) and match up to (4%) after 2 years of employment. We offer opportunities to get involve in various department/organization improvement committees and activities. For a full list of benefits please visit our website at bakercenter.org/benefits

THE PRECEDING STATEMENT SHALL NOT BE CONSIDERED A DETAILED DESCRIPTION OF ALL THE WORK REQUIREMENTS OF THE JOB. THERE MAY BE OTHER DUTIES AND RESPONSIBILITIES REQUIRED TO ACHIEVE THE PRINCIPAL FUNCTIONS OF THE POSITION AND TO ADVANCE THE MISSION OF JUDGE BAKER CHILDREN’S

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